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#93933 Development and Communications Assistant

Filing Deadline: Fri 6/22/2018

For a complete application please submit a cover letter.

UCSD Layoff from Career Appointment: Apply by 06/13/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Reporting to Library Administrative Office Manager, and at the direction of the Communications & Engagement and Development Program Directors, this position will support development, communications, and events activities. The candidate will interact with donors, prospects, governmental, community, and business members, news media, campus administrators, faculty, and staff.

The individual will also independently perform a broad range of administrative and fiscal responsibilities, to include coordinating and making logistical arrangements for volunteer board, donor cultivation, stewardship, and community outreach events; scheduling meetings; researching, evaluating, and maintaining donor data; coordinating production, printing, and distribution of print, web, electronic publications, and notices; composing correspondence, documents, and briefings; coordinating mailings; preparing fiscal and statistical reports.

This position will also provide executive level administrative support to senior management in the Library Administrative Office

  • For a complete application please submit a cover letter.

  • Occasional evenings and weekends will be required.


  • Understanding of external and public relations principles, and interest in enhancing the Library's outreach and engagement efforts via individual and team contributions.

  • Demonstrated experience providing a full range of senior administrative support duties including calendaring, reception, travel coordination, database management, and correspondence.

  • Ability to research, extract, and organize information to produce concise reports utilizing a variety of sources such as alumni/donor/prospect research.

  • Experience organizing, scheduling, and making logistical arrangements for meetings and events of various sizes, including parking, catering, and vendor payments. Skill and judgment in assessing priorities and negotiating schedules and room assignments.

  • Strong verbal and written communication skills with ability to compose, proofread and edit letters, memos, brochures, reports, and other communication vehicles using correct rules of punctuation, grammar, and style. Attention to detail and accuracy in reviewing and proofing materials for dissemination.

  • Experience in using and adapting software programs, applications and tools to meet office needs. Proficient use of software necessary in administrative work including databases to retrieve current and historical data to compile reports and spreadsheets, and the ability to implement new systems to increase productivity.

  • Ability to organize workload to handle multiple tasks, work effectively, maintain accuracy and follow-through, and meet deadlines in a strong service-oriented environment with changing priorities and frequent interruptions.

  • Demonstrated ability to anticipate and recognize problems, suggest appropriate alternatives or solutions, initiate or implement solutions, and follow through independently.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
UC San Diego Library
Hiring Salary Range
$21.92 - $26.32 /hour
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri