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#92995 Research Administrator 3

Extended Deadline: Thu 9/27/2018

UCSD Layoff from Career Appointment: Apply by 04/13/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

  • This position is open until filled.


In 2007, the Department of NanoEngineering was established as the sixth and newest department in the Jacobs School of Engineering. This young and vibrant new department is in an intensive growth phase, recruiting faculty and staff, planning new space and facilities, and creating new and exciting graduate and undergraduate programs, currently offering B.S., M.S., and Ph.D. degrees in NanoEngineering and Chemical Engineering. The NanoEngineering Department has grown rapidly with approximately 28 faculty members and enrollment for fall 2016 of over 700 undergraduate and 140 graduate students.

Independent administrative responsibility for pre- and post- awards for federal, state, industrial and private funding sources for the Department of NanoEngineering and the Chemical Engineering Program. Prepare, process and submit more than 50 contract and grant proposals annually. Advise PIs on all financial matters including staffing, agency requirements & divisional policy. Interpret agency guidelines and ensure compliance with award financial reporting and billing requirements. Act as liaison with OCGA, OPAFS, General Accounting, OGS, Office of Research and other central campus departments.

Responsible for post-audit review of general and subsidiary ledgers, maintaining accuracy of information recorded in the accounting system; researching, analyzing and reconciling financial data. Prepare monthly financial statements, close terminated awards and conduct fiscal closing activities. Produce customized budget status reports and complete ad-hoc, summarized or special purpose reports as requested. Responsible for coordinating, approving, and auditing online IFIS Journals (allocations and expenses), online purchasing (Marketplace), Check Requests and Travel. Provide fiscal advice, assistance and guidance to faculty and department support staff. Responsible for PPS entries for lab personnel.

  • Must be willing to work overtime when work demands require it.

Level of the position (Research Administrator 2 or 3) will be based on candidates' experience and qualifications.


  • Knowledge of university policies and procedures relating to contracts and grants, and accounting. Ability to analyze and interpret application of policies and procedures to any given situation.

  • In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research from proposal preparation through close out, including but not limited to Cost Accounting Standards (CAS), A-21, A-110, A-133, Federal Demonstration Partnership (FDP), etc.

  • Demonstrated experience in principles and practices of fund accounting, cost analysis, and audit procedures.

  • Proven experience in contract and grant proposal formats, preparation, submission and administration as well as federal, state and private granting agency regulations.

  • Demonstrated experience using computer software such as Excel, Word, and university computer applications.

  • Strong ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions, and make recommendations.

  • Ability to analyze and prepare budgets, to identify spending patterns, and to project future expenditures based on computer data.

  • Skill in projecting salary, benefits, and indirect costs with knowledge of payroll and personnel regulations impacting such costs.

  • Ability to understand and interpret, without guidance or supervision, complex general policy guidelines making independent decisions and initiating action.

  • Ability to interpret and apply University policies and procedures regarding purchasing, returned goods, travel, disbursements, inventory, audits, and contracts and grants administration.

  • Strong ability to collaborate and communicate effectively and diplomatically at all organizational levels, both verbally and in writing.

  • Ability to work effectively with a diverse population including the business community, academicians, staff and students.

  • Ability to establish and maintain cooperative working relationships with staff, faculty, and students, and to work effectively as part of a team.

  • Ability to work independently and follow through on assignments with minimal direction. Must be able to maintain confidentiality when dealing with sensitive materials and issues.


  • A background check is required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$53,600 - $64,000 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri