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#108046 Fiscal Manager, Earth Section

Filing Deadline: Fri 3/5/2021

UC San Diego current employees who apply by 2/26/21 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.

UCSD Layoff from Career Appointment: Apply by 2/24/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 3/5/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

The effects of the COVID-19 pandemic have impacted UC San Diego Campus hiring. UCSD Campus will continue to recruit for essential positions and we ask for your understanding and patience with our application process during this unprecedented time. For more information regarding steps we are taking to keep applicants and staff safe during this time, please click here. Additional information about UC San Diego’s response to the COVID-19 pandemic: https://returntolearn.ucsd.edu/ and https://blink.ucsd.edu/HR/services/covid-19/index.html.


Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards and / or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role (CR): Typically works on highly complex proposals and awards such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority.


  • Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

  • Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Ability to manage high volume and complex transactions.

  • Ability to perform highly complex financial analysis and customized reporting.

  • Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

  • Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.

  • Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.

  • Experience with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.

  • Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.

  • Ability to interpret policy for others.

  • Experience making formal and informal presentations to management, solicit feedback, and incorporate recommendations for policy/procedure development and implementation.

  • Effectively interact and communicate professionally, concisely, and effectively, both orally and in writing with diverse personnel. Demonstrated knowledge of when to use diplomacy and tact. Experience to handling confidential matters with discretion and good judgment.

  • Strong understanding of UCPATH, Oracle Financial, Concur programs. Demonstrated experience with on-line entry of purchase requests, financial journals, transfer of funds, travel, invoices, etc. Strong knowledge and understanding of and ability to interpret PPM guidelines, UC practices, and federal (Uniform Guidance)/agency regulations governing allowable costs to contracts and grants. Knowledge of UCSD payroll policies and procedures. Demonstrated experience interpreting a wide variety of policies and guidelines.

  • Demonstrated experience with various electronic systems software, and database management; experience with Macintosh systems including Word, Excel, Filemaker Pro, Financial Link. Knowledge of Oracle Financial; transfer of funds, purchase orders, travel, etc.

  • Strong knowledge of federal guidelines and regulations: OMB 110 and 133, Uniform Guidance, and other federal regulations governing contracts and grants. Knowledge of the guidelines for the following agencies: ONR, NSF, NASA, NOAA, USGS, DOE, etc. Strong, demonstrated ability to provide multi-agency, multi-year projection to PI ensuring changing salary, CBR and IDC rates are incorporated.

  • Demonstrated experience to supervise effectively. Skills and knowledge of personnel practices and policies, i.e., affirmative action, interviewing, selection process, supervision, benefits, corrective action, evaluation, discipline, etc. Demonstrated experience and skill to routinely monitor production and quality of work being produced by staff, to assess staff capabilities and workloads and redistribute when necessary, and to teach/train staff in all aspects of job duties/responsibilities. Demonstrated ability to self-motivate staff and effectively communicate instructions.

  • Demonstrated experience and skill to work independently; under pressured conditions of a centralized, production-oriented atmosphere, to prioritize/organize workload and complete critical tasks in a timely manner. Strong leadership, negotiation, and decision-making skills. Proven ability to develop and implement appropriate and creative solutions. Demonstrated ability to self motivate, to independently follow tasks through to completion and to take ownership of work performance. Strong attention to details.

  • Demonstrated skills and experience to administer recharge activities, including the knowledge to accurately develop recharge rates proposals.

  • Knowledge of contract and grant management procedures from proposal through award implementation and close-out.

  • Demonstrated experience dealing with management issues including study of best practices, conducting surveys, and understanding complex issues based on campuswide functions; ability to visualize and develop new processes.

  • Demonstrated skill in reconciling accounting balances with ledger. Knowledge of University recharge and billing systems. Knowledge of external PO's, guard invoices, and differential income. Demonstrated experience processing on-line journals in Oracle Financial. In-depth knowledge of recharge activity policies and procedures. Demonstrated knowledge of developing recharge proposal using cost accounting practices.

  • Extensive experience with UC policies and procedures: pre- and post-award administration, purchasing, disbursements, fabrication, accounting, business contracts, extramural funds, self supporting/recharge facilities, state funds, gifts and endowments. Experience interpreting and applying policies in solving a variety of fiscal problems.

  • Strong proven knowledge of accounting principles with emphasis on fund accounting. Demonstrated knowledge of trial balances and other financial statements. Demonstrated knowledge of managerial and administrative concepts and practice.

  • Strong organization, management, analytic, communication, interpersonal and delegation skills. This includes but is not limited to: constant analysis of prioritization between short and long term needs; considerable analysis and independence in decision-making for constant request of change in priorities from a variety of sources; constant attention and analysis of changing situations to ensure rapid computerization of as many systems and procedures as possible. Demonstrated experience analyzing and interpreting complex regulations and to apply them to a given situation. Experience in developing objectives and setting priorities among competing demands for self and subordinate staff. Demonstrated skill at problem solving, working independently and the use of discretion and excellent judgment and decision making. Demonstrated knowledge of assessing PI's funding/staffing needs and skill to identify logical solutions.

  • Knowledge of financial management principles and experience analyzing financial data and provide recommendations based on analysis. Excellent math skills.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
IGPP - Earth Section
Hiring Salary Range
$80,000 - $100,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Monday - Friday