Level of the position (Research Administrator 2 or 3) will be based on candidates' experience and qualifications.
UCSD Layoff from Career Appointment: Apply by 11/17/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/26/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
- This position is open until filled.
In 2007, the Department of NanoEngineering was established as the sixth and newest department in the Jacobs School of Engineering. This young and vibrant new department is in an intensive growth phase, recruiting faculty and staff, planning new space and facilities, and creating new and exciting graduate and undergraduate programs, currently offering B.S., M.S., and Ph.D. degrees in NanoEngineering and Chemical Engineering.The NanoEngineering Department has grown rapidly with approximately 28 faculty members and enrollment for fall 2016 of over 700 undergraduate and 140 graduate students.
This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.
Under general supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.
The incumbent will be providing moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.
Overtime and weekends may be required.
- Please submit a cover letter for a complete application.
Demonstrated ability to create and manage budgets, including providing projections.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Ability to manage a high volume of transactions.
Ability to perform moderately complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Effective problem solving skills.
Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, states, local, sponsor and institutional regulations, policies, and guidelines.
Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
Experience working with computer and information managements systems, including Excel and Google sheets.
Familiarity with common sponsored award mechanisms.
- Job offer is contingent upon satisfactory clearance based on Background Check results.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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