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#102916 External Relations Specialist 2

Filing Deadline: Fri 12/6/2019

UCSD Layoff from Career Appointment: Apply by 11/27/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/06/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Under general supervision, the External Relations Specialist 2 executes a wide range of external relations issues and planning and staffing of high-level institutional visits, meetings, and events with key external constituencies, including key government military and external parties whose goal/concern is national security. Provide confidential research, analysis and analytical support for unit staff of UC San Diego's Scripps Institution of Oceanography (SIO) Office of Institutional Planning, Government Relations, Strategic Partnerships, and Events.

The incumbent will plan, develop, and implement strategies for specific programs, events, policies, and constituency groups. External relations duties include representing SIO and/or speaking on behalf of SIO at various events and meetings. Research and analysis duties include: research of various topics relevant to work with key external constituencies in government and science policy and U.S. national security; locate and review congressional testimony, government reports, and agency budgets; prepare synopses and summaries for SIO leadership; draft correspondence; and maintain unit contact, proposal, and funding databases.


  • Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field; or an equivalent combination of education and experience.

  • Basic knowledge of public policy and the legislative process. Knowledge of Federal and State government protocol. Proven knowledge and experience with Federal, State, and local science/environmental policy issues. General knowledge of Federal, State, local, and private research funding programs and process.

  • Demonstrated knowledge of state and federal legislative branch committee system, legislative calendar, executive branch, and legislative budget process.

  • Proven knowledge of statutory duties and powers of State of California and US Government constitutional officers, cabinet members, and members of the legislative branch.

  • Familiarity with and knowledge of Department of Defense and Military commands, strategy, priorities, and leadership to engage and advance Scripps Institution of Oceanography national security research programs.

  • Demonstrated experience assisting with planning events and meetings from inception to completion.

  • Proficient computer skills. Ability to enter, edit, retrieve information, recognize errors, and initiate corrections while using standard software applications, such as Word, Excel, File Maker Pro, PowerPoint, Adobe applications, mail merge, and email. Ability to work on a Macintosh platform.

  • Strong analytical and critical thinking skills. Ability to research topics and gather information using the World Wide Web and library resources. Strong knowledge of document conversion processes using Adobe and other programs. General understanding of and comfort with information technology.

  • Proven experience drafting correspondence, summaries, and reports; ability to type and enter data with reasonable speed and accuracy, and to edit and proofread final products for grammar, spelling, punctuation and typographical errors. Experience assisting in the process of preparing presentation and reports.

  • Excellent written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution. Ability to ensure that appropriate standards of courtesy and service are maintained. Ability to work and excel in a team environment.

  • Experience effectively communicating in person, on phone and in writing to diverse population including government VIPs, industry representatives, academics, students and staff, etc. Knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.

  • Strong organizational skills including skill to meet prescribed deadlines. High degree of tact, diplomacy, judgment and sensitivity. Ability to maintain confidentiality in all matters.


  • Knowledge of Scripps Institution of Oceanography research programs.

  • Familiarity with Congressional jurisdiction and procedures in relation to SIO's research interests.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Scripps Institution of Oceanog
Hiring Salary Range
$43,900 - $55,900 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day