UC San Diego Jobs Site

Column Content Left
Student Affairs & Services
12 of 17 Positions

#103496 Student Advising Officer

Extended Deadline: Wed 2/19/2020

UCSD Layoff from Career Appointment: Apply by 01/17/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/28/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled. Initial review date 1/30/20.


The UCSD Mathematics Department is a dynamic unit with 67 faculty and approximately 30+ additional non-FTEs in various instructional and research titles. These academics work on a broad range of research funded from a diverse range of federal, state and private agencies. The department is comprised of 23 career staff, and 190 Masters and Ph.D. students. All working together to generate high caliber research in a broad range of fields and provides an outstanding graduate program that attracts top-ranked students who contribute to the department’s academic reputation.

The department maintains a large undergraduate course of study that prepares pure and applied majors (over 2400) in Mathematics, as well as 57 other majors across the campus, with the strong fundamental background in mathematics needed to succeed in a variety of career options. The faculty are engaged in a vigorous research program with an average of 72 active awards in many interdisciplinary areas totaling approximately $20M/Yr. and an instructional program that enrolls approximately 40,000 graduates and undergraduates per year. As the fundamental language of science, Mathematics is an essential intellectual tool required by a trained workforce to create the technological advances of the future.

The department is the home of The Center for Computational Mathematics (CCoM). It consists of a broad and diverse group of faculty, researchers, and students, who share a common interest in the mathematical aspects of computation. The department is also the home of the Director of the Mathematics Diagnostic Testing Project, an intersegmental education project in California.

Under the supervision of the Student Affairs Manager, this position provides professional staff support for the administration and implementation of the Undergraduate and Graduate educational program in the Department of Mathematics. The Student Advising Officer will ensure that all students are making progress towards their degree and career goals while remaining within established university and program guidelines and regulations. Independently responsible for student affairs functions such as advising (Undergraduate and Graduate), administration, management and reporting requirements related to the implementation of the student components of departmental training grants. Including outreach, and departmental and institutional development. In collaboration with the Student Affairs Team, the Student Advising Officer will support faculty initiatives to encourage student academic success.

The Student Advising Officer is responsible for faculty support and implementation of the Computational Science, Mathematics and Engineering (CSME) program. In this capacity, the Student Advising Officer will work closely with the CSME faculty director and graduate affairs staff to administer the review process of new student applications, manage admissions decisions, and advise applicants and admitted students on policies and procedures. Act as a department liaison between faculty, students, and other campus offices to ensure compliance with all relevant student affairs policies and procedures. Make valuable contributions to the departmental Student Affairs Team and effectively represent the CSME program and policies to faculty, students, other campus units, campus committees and various outreach activities.

  • Must be available to work occasional overtime during evenings and weekends as needed.


  • Proven experience in counseling undergraduate/graduate students on programs and curriculum. Knowledge of academic advising and counseling techniques.

  • Bachelor's Degree in Mathematics or related field in physical sciences or equivalent knowledge and experience to advise students on course selection and career options.

  • Through knowledge to evaluate academic records and make analytical decisions.

  • Ability in problem identification and reasoning. Ability to gather, interpret, analyze and present statistical data.

  • Excellent written and oral communication skills. Ability to write concisely, persuasively, and in summary form. Strong skill to compose, edit and proofread correspondence and narrative sections of printed information.

  • Demonstrated ability to express verbally, or in writing, one's position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Proven skill in presenting information about courses, curricula, programs, and career options to small and large groups of people in an organized comprehensive manner.

  • Ability to develop, plan and execute workshops, orientations, seminars and other student programming efforts. Ability to plan, develop, implement, manage and evaluate multiple programmatic activities independently and in a timely, efficient and accurate manner.

  • Strong skill in dealing with people in crisis in a professional and concerned manner and ability to advise and listen/counsel diverse personalities using independent and mature judgment. Multicultural competencies; ability to work with diverse populations.

  • Skills in service orientation, organization, active listening, and critical thinking. Ability to work independently and as a team with a diverse client base (faculty, staff, students, other UC departments and the public) in a customer service environment.

  • Solid organizational skills. Attention to accuracy and detail, creative problem solving skills. Ability to prioritize multiple tasks that have conflicting priorities and deadline. Ability to multi-task.

  • Ability to maintain confidentiality regarding academic, financial, payroll, and personnel information in accordance with all applicable Federal and State laws.


  • A background check is required.

  • The California Child Abuse and Neglect Reporting Act ("CANRA," Penal Code sections 11164-11174.4) requires certain professionals, known as "mandated reporters", to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a "mandated reporter"

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$18.15 - $29.50 /hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, MON-FRI