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#102993 Gift Shop Manager/Buyer

Initial Review Date: Mon 3/30/2020

This position will remain open until filled.

UCSD Layoff from Career Appointment: Apply by 12/06/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/17/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Gift Shop Manager/Buyer will be responsible for managing the daily operations of the Birch Aquarium Gift Shop which does approximately $1.5 million in sales annually. Responsible for the timely opening and closing of a clean, inviting, well-stocked and successfully merchandised store with the appropriate number of well-trained, supervised staff members. Maintain security and develop procedures to safeguard merchandise and revenue per university policy. Manage, develop, and implement procedures for the buying, selling, receiving, counting, merchandising and pricing of the gift shop inventory. Prepare for and manage the annual fiscal year end inventory.

The incumbent will also assist with preparing the annual budget. Review monthly financial statements to assure compliance with budgetary requirements. Research and negotiate the best price, discounts, and shipping costs with vendors. Analyze and understand emerging retail trends for this market. Manage and maintain a retail control system that allows analysis of price margins and inventory turnover for regular review with management. Promote and implement promotions to support the Aquarium and Scripps Institution of Oceanography (SIO).

  • Alternative work schedule including holidays, evenings, and weekends required.


  • Demonstrated experience as a manager or head of a large department in a retail store, preferably a gift shop or bookstore.

  • Prior experience in opening and closing of a retail store and store security. Proven knowledge of and experience using retail software including: Point of Sale systems and inventory management systems.

  • Demonstrated knowledge of cash handling and applicable controls in a retail environment.

  • Prior experience as a buyer with knowledge of vendors and publishers including terms and policies. Familiarity with merchandise and books/authors as well as current markets and emerging trends.

  • Demonstrated ability in achieving sales and gross margin goals. Proven ability to manage stock, plan, and achieve turnover goals.

  • Thorough knowledge of processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.

  • Proven knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

  • Knowledge of a variety of administrative operational activities such as event planning, fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

  • Solid knowledge of computer application programs.

  • Strong skills in short-term planning, analysis, problem-solving, and customer service.

  • Excellent interpersonal and verbal and written communication skills. Solid active listening, critical thinking, persuasiveness, advising and counseling skills. Ability to use discretion and maintain confidentiality.


  • Job offer is contingent upon a satisfactory clearance based on background check results.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Salary Range
Commensurate with Experience
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Work Schedule:
Days, 8 hrs/day, Sun-Thursday