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#99060 Research Administrator 2

Extended Deadline: Wed 5/22/2019

Posting shall remain open until position is filled.

UCSD Layoff from Career Appointment: Apply by 04/19/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 04/30/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to the Jacobs School of Engineering Agile Research Center's contract and grant management. Maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.

The incumbent will be providing moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and subaward/subcontract issuance and administration.

Responsible for maintaining payroll for all assigned PIs and their sponsored research funded personnel. Independently analyze and make recommendations to PIs based on available funding and APM, PPM, and campus policies. Prepares and submits funding changes. Assist HR Generalist with the hiring of post docs, graduate support researchers, and lab support staff for Agile Research Centers. Additional complexity/workload responsibilities: Interaction/collaborations with other departments, Agile Research Centers, or ORUs within UCSD; Calculating proposals with faculty who have GCCP and/or summer salary; PIs that are high profile or resource intensive needs -PI exception requests, fixed price agreements, major awards/projects.

The complexity of the proposals and awards is defined as follows:
• Type of Proposals - Unsolicited proposals; some RFA, RFP, or PA responding proposals; <25% sub-award proposals, <25% institutional commitment proposals; moderate variety of agencies.
• Type of Awards - Regular research awards; <25% sub-awards; <25% cost sharing; moderate number of awarding entities.
• Other: Multi Campus Award(s), Agile Center membership agreements, foundation gifts (income < $500K/year; training grants).
• Contributions to Development of Policies and Procedures - Provides data gathering and analysis to the development of policies and procedures.
• Resources to be managed will be determined by each department reflecting the quantitative measures in the Classification Matrix for Sponsored Research Administration.


  • Demonstrated knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Proven ability to manage a high volume of transactions. Ability to perform moderately complex financial analysis and customized reporting.

  • Strong competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Familiarity in utilizing Financial-link reports or similar experience using other financial reporting tools.

  • Proven knowledge of generally accepted accounting, fiscal and reporting principles. Familiarity with common sponsored award mechanisms.

  • Excellent problem solving skills. Ability to maintain independent judgment; strong organization; communication skills; and customer service focus.

  • Effective interpersonal skills to interact with diverse individuals and groups.

  • Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.


  • Must have access to reliable transportation.

  • Occasional evenings and weekends may be required: overtime may be required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$23.42 - $29.81 /hour
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Work Schedule:
Days, 8 hrs/day, Monday-Friday