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#102627 Research Administration Financial Specialist

Initial Review Date: Mon 3/16/2020

UCSD Layoff from Career Appointment: Apply by 11/07/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 11/19/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Under general supervision of the Research Administrator supervisor, this position will assist in providing fiscal analysis and management. Responsibilities include preparing monthly reports, transaction sampling, disbursement functions and reconciliations. Research Administrator will develop and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies.

Follows institutional procedures and practices when analyzing or reviewing financial information or reports. Responsible for coordinating, training, and approving Marketplace requisitions, MyPayments, invoices, travel, ENPETs, EPETs, and fund transfers with high degree of accuracy. Review appropriateness and allowability of expenditures, availability of funds and applicable funding restrictions. Prepare and maintain up-to-date files of all contract and grant awards and backup documentation.


  • A Bachelor's Degree in related area; and/or equivalent experience/training.

  • Thorough knowledge of the application of principles and practices of fiscal administration.

  • Proficiency working with computer and information management systems. Strong computer skills, specifically in Excel. Experience with MS Word, database programs, internet browsers, and email.

  • Strong knowledge of accounting principles, business math and bookkeeping for budget planning and analysis, and in reconciling discrepancies.

  • Ability to perform routine financial analysis and reporting. Strong analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution.

  • Knowledge of financial resources to reconcile ledgers and assist in performing appropriate journal entries (i.e. payroll and non-payroll expense transfers, budget adjustment journals, etc.) for grants and contracts.

  • Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.

  • Ability to learn and develop understanding of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Ability to learn and develop understanding of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Understanding of university policies and procedures related to fiscal administration.


  • Employment is subject to a criminal background check.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego School of Medicine
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Commensurate with Experience
La Jolla
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Work Schedule:
Days, 8 hrs/day, Mon-Fri


As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.