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#99965 Graduate Financial Support Coordinator

Filing Deadline: Tue 6/25/2019

UCSD Layoff from Career Appointment: Apply by 06/14/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/25/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


UC San Diego is a student-centered, research-focused, service-oriented public institution that provides opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact.

The mission of the Department of Electrical and Computer Engineering is to educate tomorrow's technology leaders, and our educational objectives are threefold, 1) to prepare students for graduate study in engineering or other professional fields, 2) to prepare students to excel in technical careers and apply their knowledge in the professional arena, and 3) to prepare students to be leaders in their field, making technical contributions as well as having more general impact on society at large.

The Student Affairs team within ECE strives to provide support and guidance to students to allow them to achieve these goals during their time here at UC San Diego. Come join our team and help create tomorrow’s technology leaders.

Under general supervision of the ECE Director of Student Affairs, one of two positions responsible for coordinating and implementing student financial support (~$9 million/100+ fund sources) for 450+ graduate students and all undergraduate student appointments (additional ~100 students annually). Develop and maintain systems/methods for tracking student appointments, financial expenditures and data. Responsible for advising students on support questions as they relate to academic requirements (e.g. time limits, exam completion, overall academic progress) according to both academic and financial policy guidelines.

Working in conjunction with director of student affairs, faculty, graduate advisors, and fiscal analysts, serve as support contact for multiple types of appointments and fund sources (GSRs, a variety of fellowships, TA/Tutor/Reader appointments). Serve as financial support advisor to faculty, staff and students regarding student support expenditures, policies (University, funding source, union, etc.), and integration with academic program. Coordinate hirings, PPS entries, and funding changes.

Occasional evenings and weekends may be required.

The ECE Department is willing to train a candidate with background in HR, financial aid or financial accounting. We have an active staff social committee whose mission is to advance a positive work environment. Come join a wonderful staff that supports a growing and dynamic department.

Please submit a cover letter for a complete application.


  • Experience with student affairs as it relates to funding and academic progress (i.e. time-limits and exams, student progress) and of general issues related to the intersection of student affairs with fellowship policies, employment policy, union guidelines, etc.

  • Demonstrated working knowledge of financial processes, policies and procedures.

  • Strong knowledge of financial data management and reporting systems.

  • Demonstrated experience and skill to teach/train staff in all aspects of job duties/responsibilities.

  • Strong competency with Windows OS and variety system and networking software, Microsoft Office suite, email and variety of web-based programs and browsers. Ability to update and increase skills as needed to meet the goals of the unit and the division.

  • Proficiency using of spreadsheet and database software. Knowledge of and experience in using computer spreadsheet programs for forecasting and report preparation. Knowledge of various relational database software.

  • Excellent analytical skills. Skill to analyze large quantities of financial data, extract pertinent data, compile, analyze, and present data effectively, and ability to prepare accurate financial reports.

  • Proven skill to prepare budgets, analyze spending patterns and communicate budget concerns to the appropriate person.

  • Demonstrated knowledge of accounting systems and records, appointment rules and regulations.

  • Proven interpersonal skills, service orientation, active listening, critical thinking, attention to detail, multitasking in a high volume environment, organizational skills, effective verbal and written communication skills,

  • Experience and skill to work independently without supervision; strong leadership, organization, planning, and management practice skills. Sound judgment and decision making.

  • Ability to maintain the confidentiality required by law for student grades, financial information, etc. as well as confidentiality of department business, etc.


  • Job offer is contingent on a clear Background Check.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$43,900 - $55,900 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, M-F