UCSD Layoff from Career Appointment: Apply by 06/14/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 06/26/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Associate Project Manager is part of the UC San Diego Health, Project Management Office (PMO) and works with the Director of Project Management Office, and collaboratively with senior management to direct the planning, design, and implementation of strategic projects with the underlying strategic goal of creating a world class academic medical system focused on patient experience, clinical excellence, process improvement, performance management, and growth. This position will provide adept project management for large, complex and strategic multi-departmental projects while coordinating and communicating among executive sponsors, steering committees, project teams, and other stakeholders. This position will contribute to establishing and supporting a culture of continuous improvement efforts and change management.
The Associate Project Manager is responsible for planning, organizing, scheduling, controlling, consulting, and leading multiple projects in support of the UC San Diego Health organization initiatives. The position will assist in the definition of project scope, goals, and deliverables that support business goals in collaboration with senior management and stakeholders. This position works cross-functionally to ensure all needed assets, resources, costs and deadlines are identified and managed day-to-day, to successfully meet organizational expectations and project goals of mid-level to major complex business process and/or system project requiring innovative, development of new or improved practices, procedures, techniques or systems.
This position will spend substantial time leading projects’ activities, researching, conveying, and resolving issues with limited direction or supervision. This role combines project management, process improvement, and reporting responsibilities to drive the consistent, effective, and efficient execution of key operational initiatives. This position will be the point person for efforts that span across all operational areas, working with functional leaders to ensure projects seamlessly meet or exceed expectations and requirements. This position will plan and execute special projects designed to assist in the accomplishment of Project Management Office (PMO) resources related objectives. The incumbent must be able to quickly learn new concepts and be extremely detail oriented.
The incumbent’s responsibilities include, but are not limited to: Manage project specific Request for Proposals (RFP) and coordinates selection with the Director of Project management Office and PMO team as required. Develop business case, financial analysis and justification for projects; identifying the business benefits to be achieved and how the benefits will be measured. Execute multiple initiatives in parallel, managing timelines, resources, performance, project teams, and other metrics required to meet established project plans using project management tools and methodologies for project execution. Effectively assist in directing both internal and external resources to achieve business solutions within project guidelines.
Creates an environment of functional accountability within the project team. Understand the project’s benefits and requirements, and communicate the vision for the completed project to the team. Analyze, conduct, and present reports defining project status and research information; monitors project performance to maintain the quality of services, deliverables, and content. Track costs and performance, service levels and other metrics required to ensure project goals and objectives are met. Build trusting, collaborative relationships and partnerships with team members and clients to achieve key business objectives. Meet with internal customers of an assigned project to provide status updates and reports and gather project-related feedback.
Collaborate and communicate with other project managers and leaders to coordinate cross-project initiatives and activities. Prepare internal bi-weekly and monthly project status reports (PSRs). Responsible for handling multiple goals/targets simultaneously with prioritization. Support operational efficiencies efforts and large-scale strategic projects; work with Project Management office (PMO) and other colleagues to support components of larger projects and project efforts as required. All of these duties require the use of tact, strict confidentiality in the handling of sensitive information, independent judgment, discretion, and flexibility. The incumbent will be a representative of UC San Diego Health System and should exemplify UCSD's core values.
A Bachelor’s Degree in business, healthcare administration or related areas; and/or equivalent experience/training.
Minimum of three (3+) or more years of relevant experience healthcare project management experience and/or academic and multi-hospital/clinical project management experience.
Proven ability to perform effectively in a fast-paced environment and thrive in a deadline-driven environment.
Excellent skills in Word, Excel, Publisher, PowerPoint, and Outlook is required; and willingness to learn new software and management tools as needed.
Ability to communicate effectively in both written and oral presentation at all levels with the skills to produce comprehensive reports, management information and insight.
Possess interpersonal human-relation skills to employ tact, diplomacy and flexibility. Ability to successfully establish and maintain positive and goal-oriented working relationships with a diverse population.
Outstanding ability and skill to speak before large and small audiences with poise and confidence. Ability to convene meetings and lead discussions. Ability to effectively present to diverse groups, management levels, government agencies and stakeholders.
Highly motivated, numerate, logical thinker, with a passion for strategic thinking and applying quantitative rigor to unstructured problems in the context of business decision making.
- Strong ability to build effective relationships with stakeholders of all levels, including staff, Directors, Administrators, Executives, and external partners.
- Ability to manage numerous diverse projects simultaneously with changing requirements through effective priority setting, efficient use of time, and organization.
- Effective project management, meeting facilitation, and process analysis skills is essential.
- Demonstrated experience with marketing or marketing organizations.
- Lean Six Sigma Green Belt Certification, Project Management Professional (PMP), Program Management Professional (PgMP), or equivalent.
- Must possess knowledge and expertise in the use of project management methodologies and tools, resource management practices, process design and change management techniques.
- Prior experience implementing a process of efficient workflow systems.
- Advanced Degree in a related field; or an equivalent combination of education and experience; MBA, MPH, MHA.
- Must be able to work various hours and locations based on business needs.
- Employment is subject to a criminal background check and pre-employment physical.
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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