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#97974 Research Scholar Manager

Extended Deadline: Thu 6/27/2019

Posting shall remain open until position is filled.

UCSD Layoff from Career Appointment: Apply by 02/13/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/22/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Research Scholar Manager is part of the Office of Postdoctoral and Research Scholars (OPRS) team and serves as the primary point person on academic personnel matters for the Vice Chancellor for Research (VCR). The incumbent is an experienced professional who knows how to apply theory and put it in to practice with in-depth understanding of academic personnel matters; independently performs the full range of responsibilities within the functions; possesses broad job knowledge; analyzes problems, issues of diverse scope and determines solutions.

The incumbent will manage and conduct the independent review and analysis of all academic personnel actions, including appointments, merits, promotions, appraisals, and administrative appointments for the General Campus Organized Research Units (ORUs) under the authority of the Vice Chancellor for Research. Provides counsel to the Office of Research Affairs (ORA) leadership, ORU Directors, faculty, and departmental staff regarding academic personnel policies and actions as they pertain to Research Scholars, and makes significant contributions to academic personnel objectives of ORA.

Academic personnel policies and procedures are complex and confidential and require attention to detail and discretion. Sees confidential documents of academic advancement and retention, provides analysis and recommendations, and carries out VCR decisions. Composes and/or edits a wide variety of correspondence for signature of VCR and ORA leadership. Participates in development, analysis and implementation of new policies and processes. This position requires knowledge of policies and procedures related to academic personnel.

The incumbent will also manage the Research Scholar education and training program. Develops curriculum, organizes advancement and compliance workshops, and leads presentations. Manages policy and conducts review of Principal Investigator eligibility and exceptions requests. Ensures that each applicant meets PI criteria to submit for extramural support. Position also assists with the development and implementation of operational strategies and processes for OPRS, and on other projects as assigned.

  • Requires flexibility in work schedule to meet demanding and changing workload and to address urgent cases in a timely manner.**
  • Will have access to highly confidential files on a daily basis, confidentiality is a significant condition of employment.**


  • Thorough knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.

  • Critical and innovative thinking and applied problem-solving skills to research and analyze complex information and/or problems related to academic personnel in an objective manner and present nuanced analyses.

  • Proven ability to synthesize information from a variety of sources and analytical skills to anticipate and forecast impact of potential action. Ability to develop logical conclusions and to recommend sound and creative solutions.

  • Solid ability make prudent recommendations and to give professional advice to senior officials, and make critical decisions regarding personnel. Ability to represent policies and to coach on proper procedures to obtain positive results.

  • Strong leadership skills with ability to motivate others. Skill in managing multiple projects, and working efficiently and effectively will collaborators and teammates. Ability to take initiative and be proactive to accomplish mission, goals and tasks.

  • Proven ability to communicate effectively with diverse audiences. Solid interpersonal skills to communicate and handle difficult, sensitive and/or confidential matters in a pleasant, diplomatic, effective, and expedient manner.

  • Excellent writing skills to independently compose and edit documents effectively, and write persuasively. Communication skills to communicate technical information in person, by telephone or email.

  • Demonstrated knowledge of institutional data systems with an ability to conduct independent research. Skills sufficient for the effective manipulation and analysis of quantitative data.

  • Strong understanding of Lean Six Sigma theories or similar business process development concepts, and demonstrated ability to implement efficient and effective business processes.

  • Solid organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines. Experience in maintaining a high degree of accuracy and attention to detail under the pressure of deadlines, while working with constant interruptions.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$73,000 - $90,000 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri