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#97934 Chief Administrative Officer

Filing Deadline: Thu 2/28/2019

UCSD Layoff from Career Appointment: Apply by 02/12/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/28/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Center for Research on Educational Equity, Assessment & Teaching Excellence (CREATE), the Early Academic Outreach Program (EAOP), TRiO, the California Reading & Literature Project - State Office and the California Reading & Literature Project - Regional Office, Math for America, San Diego Math Project, San Diego Area Writing Project, and the San Diego Science Project, are distinct units housed at CREATE.

The missions and communities of these units overlap. CREATE staff conduct basic and design research on equity issues and evaluate campus and community-based educational activities. CREATE also leads the campus CREATE STEM Success Initiative which supports projects and grants with faculty, staff, students and community organizations; forms partnerships with schools and districts to improve the culture of learning and educational possibilities of students from low income and underrepresented backgrounds; and provides innovative teacher education and professional development opportunities for local teachers.

Uses advanced administrative concepts and organization objectives to resolve complex issues. Manages, plans, administers and coordinates the administrative operations of a small to mid-sized academic or non-academic department or organizational unit, the operations of which are significantly complex and/or broad in scope. Typically reports to a Chair, Director, or equivalent administrative management. Performance of administrative operations activities are the predominant focus of position; may supervise support staff or small number of professional staff within or outside the scope of main business activities (e.g., student services, facilities, etc.).

Performs short and long term planning for the function. Regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results. Erroneous decisions or failure to achieve goals result in additional costs, and serious delays in overall schedules.

Serve as principal advisor and chief administrative officer with responsibility for the following units: CREATE, the California Reading and Literature Project - State Office, the California Reading and Literature Project - Regional Office, EAOP, TRiO, four programs: Math for America, San Diego Math Project, San Diego Area Writing Project, and the San Diego Science Project and formal partnerships with Lincoln High School, Gompers Preparatory Academy and the Preuss School.

Under the general direction of the Center and Program Directors, the MSO is responsible for the development and coordination of policy and procedures and the negotiation of all resources. The incumbent will have primary responsibility for long-range planning and innovative solutions to the full range of business management issues, which are frequent due to the variety of program activities -- which include crucial collaborations with public schools and school districts in San Diego, county offices of education, and with private and public universities in California; various fund sources; and complexity of staff and non-senate academic positions. Supervises fiscal management and control of budgets for department funds and for extramural grants, contracts, and gifts.

Responsible for all aspects of pre and post award management, academic and staff human resources, payroll, purchasing, equipment management, space and facilities, information systems and administrative computing, and program development and management. In partnership with the Directors, accomplishes goals and objectives by exercising maximum initiative, recommends innovative solutions and demonstrates management leadership within the parameter of Center and University policies. Informs the Directors of major changes in procedures and policies, and makes operational recommendations.

The MSO exercises maximum initiative and leadership within the different parameters of each unit and University policies and regulations to accomplish the goals and objectives of each entity.

Please submit a cover letter for a complete application.


  • At least a minimum of five (5+) years of full management experience of a complex center or department.

  • A minimum of two (2) years of experience advising and supporting directors and unit personnel involving the technical preparation and submission of academic recruitment (online, etc). Advise and support external applicants in connection with the submission of academic recruitment documents.

  • Strong leadership and management experience in a university setting with proven ability to analyze, interpret and apply management principles, practices, and techniques for a complex multidisciplinary research organization.

  • In-depth knowledge of extramural contract and grant requirements and regulations for sponsored research, and university policies and procedures governing the administration of federal contracts and grants.

  • Demonstrated experience with all types of award mechanisms, including grants, contracts, subcontracts, and service agreements.

  • Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.

  • Advanced knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees.

  • Extensive knowledge of and experience in academic and staff personnel policy and processes encompassing recruitment, appointment, compensation, benefits, training, grievances, and discipline.

  • Ability to research, gather, and organize information to produce clear and concise reports using various resources; identify expenditure patterns, potential shortfall, and budget variances. Ability to follow up with and monitor ongoing projects.

  • Strong leadership and supervisory skills with ability to act within UC policies and in the best interests of faculty, staff, students, and the university. Ability to function effectively in a diverse, ever-changing, and unpredictable environment.

  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.

  • Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service. Ability to view planning and operational issues in a comprehensive manner both in terms of current complexities and interactions and in long-term consequences.

  • Thorough understanding of research administration guidelines of federal and non-Federal sponsors governing research and educational activities, preferably in a university environment.

  • Proven ability to project budget costs, coordinate multiple projects, adapt programmatic objectives to changes in resources and establish priorities as affected by budgetary issues.

  • Demonstrated knowledge and experience in space and facilities management, including planning, analysis, funding, design, construction, and renovation of buildings.

  • Demonstrated interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

  • Understanding of ethical issues in a University setting and the ability to instill and maintain appropriate standards of behavior and feedback.


  • A background check is required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$63,800 - $103,100 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri