This position is open until filled.
UCSD Layoff from Career Appointment: Apply by 02/11/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 02/20/29. Eligible Special Selection clients should contact their Disability Counselor for assistance.
In 2007, the Department of NanoEngineering was established as the sixth and newest department in the Jacobs School of Engineering. This young and vibrant new department is in an intensive growth phase, recruiting faculty and staff, planning new space and facilities, and creating new and exciting graduate and undergraduate programs, currently offering B.S., M.S., and Ph.D. degrees in NanoEngineering and Chemical Engineering.The NanoEngineering Department has grown rapidly with approximately 28 faculty members and enrollment for fall 2016 of over 700 undergraduate and 140 graduate students.
This is a professional position at the experienced level of the Research Administrator Series. The incumbent is an experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.
Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards.
Incumbent provides analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and subaward/subcontract issuance and administration.
Resources to be managed will be determined by each department reflecting the quantitative measures in the Classification Matrix for Sponsored Research Administrators. Must be able to maintain confidentiality when dealing with sensitive materials and issues.
- Overtime and weekends may be required.
Level of the position (Research Admin 2 or 3) will be based on candidates' experience and qualifications.
Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Knowledgeable about Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
Requires thorough knowledge in OMB circulars such as Universal Guidelines, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.
Maintains current knowledge of compliance regulations in all areas of research administration.
Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Experience in working with budgets, including creating, managing, or monitoring budgets.
Proven ability to perform complex financial analysis and customized reporting. Ability to manage significant volume of transactions.
Strong competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Strong proficiency with computer and information management systems. Proficiency in utilizing FinancialLink reports, queries, and use pivot tables or similar experience using financial reporting tools.
Ability to maintain independent judgment; strong organization and communication skills. Customer service focus across broad and diverse subject areas. Effective interpersonal skills to interact with diverse individuals and groups.
Ability to work in a fast paced environment with overlapping deadlines and short lead times and maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
- Job offer is contingent upon a satisfactory clearance based on background check results.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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