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#97652 Faculty/Fiscal Assistant

Extended Deadline: Thu 5/23/2019

This position will remain open until filled.

UCSD Layoff from Career Appointment: Apply by 01/23/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/31/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


In 2007, the Department of NanoEngineering was established as the sixth and newest department in the Jacobs School of Engineering. This young and vibrant new department is in an intensive growth phase, recruiting faculty and staff, planning new space and facilities, and creating new and exciting graduate and undergraduate programs, currently offering B.S., M.S., and Ph.D. degrees in NanoEngineering and Chemical Engineering. The NanoEngineering Department has grown rapidly with 28 faculty members and anticipated enrollment for fall 2017 of over 700 undergraduates and 140 graduate students.

The department operates the NanoEngineering-Material Research Center (NE-MRC), a 9000 sq. ft. state-of-the-art Materials Preparation and Characterization facility that houses 5 separate suites. This facility serves as the Core Facility for the Department of NanoEngineering as an approved campus recharge facility also serves as a multi-disciplinary research facility for researchers from various departments on the UC San Diego campus and outside academic and industrial collaborators.

Under general supervision, this position will include Faculty Assistant support (60%) and Fiscal Assistant support (40%) for the NanoEngineering Department. The faculty assistant support includes administrative support for the instructional programs by word processing course materials, copying, maintaining files, ordering AV equipment and conference rooms and interacting with faculty, staff and students. The position additionally provides administrative support to permanent faculty members and their research groups in the department. Coordinates all activities required to support faculty members such as: administration; teaching; research; community/campus service.

Responsibilities include organizing conferences, symposia, special events; preparation of reports and correspondence; purchasing support; and coordination of international visitors and related tasks. The position will also provide support to the fiscal team on all aspects of the day-to-day financial responsibilities within the Department of NanoEngineering. Duties include the preparation of on-line and paper financial transactions such as MyPayments, MyTravel, MyEvents, iRequests and purchase requisitions. Review appropriateness of expenditures, availability of funds and applicable funding restrictions. Assist with post award administration using regulations, policies and procedures governing state, private and federal agency compliance requirements.

The department is willing to train an internal candidate with strong administrative support background preferably in Higher Education who is interested in working and learning more about financial, accounting and fiscal principles and processes.


  • Knowledge of financial accounting/bookkeeping principles, purchasing, computer applications and related functions for post-award administration from inception through closeout.

  • Strong experience with PC and/or Macintosh computers and experience with MS Word, PowerPoint, and intermediate to advanced level skills in EXCEL.

  • Knowledge of standard and computerized filing systems. Ability to maintain and cross-reference complex filing systems for rapid/easy retrieval by self and others.

  • Strong oral communication skills, with ability to communicate and interact effectively with faculty, staff, graduate students, visitors and public using diplomacy, tact and flexibility in a variety of circumstances.

  • Ability to exercise good judgment for problem solving, analytical skills and ability to anticipate problems. Ability to identify and recommend appropriate solutions and implement action.

  • Ability to prioritize heavy workload and meet deadlines despite constant interruptions and competing deadlines. Ability to maintain confidentiality regarding financial, payroll, and personnel information.


  • A background check is required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$47,877 - $50,425 /year
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri