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#97540 Academic HR Analyst 2

Extended Deadline: Fri 2/22/2019

UCSD Layoff from Career Appointment: Apply by 1/17/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/28/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

  • This position is open until filled.


The Department of NanoEngineering is the 6th and newest department in the Irwin and Joan Jacobs School of Engineering at the University of California, San Diego. This is a young and vibrant interdisciplinary engineering department that provides an exciting and inclusive environment that promotes discovery and excellence in a wide range of engineering, scientific, entrepreneurial and professional areas with over 650 undergraduate students, 175 graduate students and 29 faculty. This department's interdisciplinary nature results in collaborations with undergraduates, graduates and faculty from many other disciplines within the Jacobs School of Engineering and across campus enabling us to create new and exciting research opportunities.

Applies professional UC Academic HR concepts, organization and / or system wide policies, and procedures to provide guidance to supervisors and managers to resolve a variety of academic human resources issues of moderate scope and complexity.

Under general supervision, and the direction of the Department Chair and Business Officer, the incumbent serves as the Academic Personnel Coordinator, coordinates all activities related to faculty recruitment including advertising, prospective faculty member visits, and seminar support, appointments and reviews, as well as coordination of faculty recruitment search committee chairs and prospective faculty members. Responsible for preparation of academic review files, maintains knowledge of Academic Personnel policies, analyzes changes, makes departmental recommendations, and serves as policy advisor to the Chair on AP matters. Coordinates faculty re-locations, sabbaticals, and other leaves. Attends confidential faculty meetings, records motions and monitors online ballot process, prepares and distributes minutes.

Accuracy and confidentiality are key components.

  • Must be willing to work occasional overtime for special events or projects.

  • Must be able to maintain confidentiality when dealing with sensitive materials and issues.


  • Demonstrated knowledge and experience in human resources management and practices.

  • Experience working academics/faculty.

  • Demonstrated experience using computer software such as Excel, Word, Adobe, and other computer applications.

  • Knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

  • Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies.

  • Knowledge of human resources management systems and other related business software programs and systems. Experience and ability to use computer applications and online tools for analysis, use of a variety of software packages for presentations, written communication, data processing/management, and electronic communication.

  • Knowledge of unit academic culture and educational goals of discipline(s) served.

  • Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Ability to utilize independent decision-making skills. Demonstrated effective problem solving skills. Ability to identify, research and analyze complex situations, recommend solutions and determine action steps to be taken to affect resolutions.

  • Demonstrated organization, problem solving, and communication skills. Extensive organizational, analysis and decision-making skills to continually prioritize between long and short term needs, tolerate rapid shifts in direction with competing demands and constant requests for priority changes from a variety of sources; keep track of ongoing projects and tasks simultaneously and meet multiple concurrent deadlines. Ability to work independently and follow through on assignment with minimal direction.

  • Excellent interpersonal, written and oral skills with the ability to compose original and/or confidential correspondence and reports. Ability to write accurate and detailed correspondence, reports, and procedures.

  • Ability to maintain strict confidentiality. Exhibit tact, diplomacy, flexibility and courtesy in a professional manner.

  • Demonstrated ability at presenting a positive, professional and helpful impression and working as a team member. Ability to resolve conflicts while encouraging and developing collaborative positive professional relationships.


  • Academic Personnel experience preferred.


  • Background Check required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$4,367 - $4,774/month
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri