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#97478 Research Administrator

Filing Deadline: Fri 1/25/2019

UCSD Layoff from Career Appointment: Apply by 01/15/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/25/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Department of Medicine (DoM) is the largest department within the UCSD School of Medicine (SoM) and is responsible for fulfilling its teaching, research, and clinical missions. DoM employees approximately 500 salaried faculty, nearly 200 academic appointees, and more than 300 residents, fellows, and postdocs, supported by almost 1,000 staff members. The Sponsored Projects Office (SPO) functions within DoM Administration and interfaces with data and individuals throughout the department, SoM, campus, and Health System regarding financial and operational matters.

Under the general supervision of the Assistant Director-Sponsored Projects office, this position is responsible for providing comprehensive financial analysis and pre-award grant submission support for multiple divisions in the Department of Medicine. The divisions' financial management involves multiple faculty and funding sources ranging from Federal, State, private grants, contracts, gifts, investigator initiated clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers.

The incumbent will work with multiple international and domestic institutions and multiple sites (e.g. VA, Salk, Scripps Research Institute, Children's Hospital, Baylor University, Harvard University, University of Texas, John Hopkins, and universities in South America, Africa, and Mexico). This position will directly interface with Division Chiefs and faculty to support the research mission of the Department of Medicine.

The incumbent will use skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. This position will work on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

In addition to pre-award support, this position will be responsible for managing individual faculty member funding profiles. This may include sponsored and non-sponsored projects in alignment with the funding agency supporting the faculty's work. Working with domestic and international partners, this position will seek to ensure sound financial management of sponsored and non-sponsored awards through proactive collaborations with faculty.

MINIMUM QUALIFICATIONS

  • Bachelor's Degree in related area and/or equivalent experience/training.

  • A minimum of three (3+) or more years of financial experience.

  • Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Maintains current knowledge of compliance regulations in all areas of research administration.

  • Ability to perform complex financial analysis and customized reporting. Experience with the applications of principles and practices of financial management, fiscal planning and analysis.

  • Demonstrated experience analyzing expenditures, recognizing trends in order to support budget adjustments.

  • Proven competence using spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to manage significant volume of transactions.

  • Demonstrated experience designing financial management tools to administer complex awards. Demonstrated experience in budget preparation using automated spreadsheet systems.

  • Knowledge of University policies and procedures relating to contract and grants; and accounting. Ability to independently interpret, analyze, and implement appropriate policies in a given situation.

  • Demonstrated experience in principles and practices of fund accounting, cost analysis and audit procedures including UCSD Internal audit requirements.

  • Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; make and implement recommendations. Strong problem-solving skills and with ability to exercise discretion.

  • In-depth knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards.

  • Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.

  • Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

PREFERRED QUALIFICATIONS

  • Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

SPECIAL CONDITIONS

  • Employment is subject to a criminal background check.
  • Must be able to work various hours and locations based on business needs.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

 

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

 

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego School of Medicine
Payroll Title:
RSCH ADM 3
Department:
MEDICINE/Business Office
Salary Range
Commensurate with Experience
Worksite:
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
2
Work Schedule:
Days, 8 hrs/day, Mon-Fri

 

As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.