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#97476 Project Assistant

Filing Deadline: Fri 1/25/2019

Please note that this is a 50% - 100% career position.

UCSD Layoff from Career Appointment: Apply by 01/15/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/25/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Adolescent Brain Cognitive Development (ABCD) Study is the largest long-term study of brain development and child health in the United States. The ABCD Research Consortium consists of a Coordinating Center, and Data Analysis and Informatics Center, 39 Principal Investigators, and over 200 consortium investigators and research staff across 21 institutions.

The Consortium also works in close collaboration with dozens of officials from 15 Federal institutions and offices, as well as numerous external advisors. The ABCD Coordinating Center (CC) is charged with coordinating the scientific and administrative activities of this national, multi-site study.

The Project Assistant will serve as a critical member of the research team providing administrative support to ensure the success of the CC activities, day-to-day operations, and overall consortium goals.

Duties include: 1) provide logistical support for conference calls and standing meetings, 2) organize consortium's internal Confluence site for study communications and documentation, 3) maintain and organize supply inventory for the Coordinating Center, 4) provide support for the coordination of protocol supply purchases for the ABCD Study Sites, 5) assist with processing and updating IRB documents, 6) assist with event and meeting planning and coordination, and 7) assist with other duties as assigned.

~ Flexible work schedule required, including working some evenings, weekends and occasional overtime.


  • Superior analytical skills with the ability to understand scientific and research concepts.

  • Strong organizational and management skills. Ability to keep track of ongoing projects and tasks simultaneously and meet multiple concurrent deadlines.

  • Experience with online collaboration and research tools such as Confluence and Qualtrics to facilitate study management for complex research study.

  • Experience with event planning and coordination. Ability overseeing scheduling of a variety of meetings for large and small groups. Experience facilitating audio, web, and video conferencing for large research groups.

  • Excellent computer skills using relational databases, spreadsheets, word processing, web applications, email and calendaring software, and survey software.

  • Excellent composition and writing skills in order to formulate and present written material in a logical and comprehensive manner.

  • Superb proofreading skills to understand detailed documents and expert ability to spot discrepancies between original material and copy. Skill to establish and maintain record-keeping and filing systems.

  • Strong oral communication skills and ability to organize materials for consortium members.

  • Strong interpersonal skills. Ability to work with a diverse group of people, communicate clearly and effectively on the telephone, email and in person, tact and diplomacy within and outside the University to promote and maintain positive relationships.

  • Ability to analyze situations, identify existing or potential problems, recommend solutions, determine and implement procedures to accomplish effective resolution, and evaluate results or progress.

  • Ability to interpret and make decisions based on established policies and procedures.

  • Ability to respond effectively to unexpected events and crises. Demonstrated ability and flexibility to work efficiently in a team-oriented environment.

  • Strong decision-making skills and ability to use independent judgement to quickly set priorities and to solve problems.


  • Must have a valid CA driver’s license and access to reliable transportation. DMV check is required.

  • Occasional domestic travel required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$19.55 - $20.82 /hour
Appointment Type:
Appointment Percent:
50% to 100%
CX Contract
Total Openings:
Work Schedule:
Days, 4 to 8 Hours , Mon - Fri., with some nights/weekends.