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#97424 Education & Programs Assistant

Filing Deadline: Wed 1/23/2019

UCSD Layoff from Career Appointment: Apply by 01/11/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/23/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Education & Programs Assistant will assist in the areas of departmental curriculum and educational programs. Incumbent will help to develop class schedules, type course syllabi, handouts and exams for a host of School of Medicine and Biomedical Sciences core and elective courses. Assist in planning and coordinating special departmental events. Coordinates activities between the Department Chair's Office and the Education and Program Office to include seminars, scheduling, word processing and organization.

This position will be responsible for the operation, upkeep and training for departmental equipment - copier, fax, AV equipment. Schedule and monitor use of departmental equipment – laptop, LCD projectors, slide projector, copier, fax, etc. Assist DBO with surveys and/or correspondence. The incumbent will also assist a select group of faculty with the preparation, coordination, and submission of extramural contracts and grants.


  • Administrative experience in an office environment providing administrative support for staff and faculty. Ability to coordinate administrative activities by determining the time, place, and sequence of actions to be taken.

  • Demonstrated experience in arranging/coordinating logistics for meetings and special events. Operating knowledge of e-mail messaging and automated calendaring systems.

  • Skill and ability to set up and operate audio-visual equipment.

  • Knowledge and advance level skill of computer systems software including Windows 2000 and/or XP, Microsoft Word, Excel, Power Point. Experience in creating spreadsheets and reports using appropriate software applications.

  • Strong writing skills to draft letters and memos for signature or review by supervisor/manager, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.

  • Experience preparing contract and grant proposals and knowledge of NIH and other granting agency requirements.

  • Ability to communicate effectively and professionally, with a national and international population (in person, over telephone, and in writing) with tact, diplomacy, discretion, flexibility, and professionalism.


  • Knowledge of PPS, ISIS and IFIS.
  • Knowledge of UCSD accounting policies and practices.
  • Knowledge of UCSD policies and procedures governing undergraduate personnel.


  • Employment is subject to a criminal background check.
  • Occasional evenings and weekends may be required.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego School of Medicine
Payroll Title:
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday-Friday


As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.