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#97272 Management Services Officer

Extended Deadline: Tue 3/26/2019

UCSD Layoff from Career Appointment: Apply by 12/27/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 1/04/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

Posting will remain open until filled. Priority consideration will be given to those who apply by 1/9/19.


Responsible for managing the administrative operations of the Office of Innovation & Commercialization (OIC)including the following functions: operations, facilities, staffing, budgetary finance, accounting, and other related functions as needed. Accountable to the Associate Vice Chancellor (AVC) of OIC for all aspects of the operational and financial management of the department. The MSO is responsible for the development and coordination of policy and procedures and the negotiation of overall resources.

Incumbent has primary responsibility for long range planning and innovative solutions for the full range of business management issues. Incumbent has responsibility for overseeing fiscal management and control of complex budgets, post-agreement compliance and outreach, purchasing, program development and management, space and facilities, information systems and coordination of staff human resources and payroll. Serves as principal adviser to the AVC and analyzes and makes recommendations on a variety of issues for the AVC.

Possesses direct responsibility for the general operations of the department. Provides leadership and high-level counsel to the AVC in the planning, appraisal, analysis, implementation, and operations of major campus innovation programs, strategic initiatives and special projects. Exercises initiative and leadership within the parameters of the department's and University’s policies and regulations to accomplish the short-term and long-term goals and objectives for the OIC organization. Represents AVC and OIC on Campus-wide committees. Acts on behalf of the AVC on various operational matters in their absence.

Responsible for the financial management of a comprehensive, unique, complex and expanding innovation program for UC San Diego campus. Manage all financial activities and license compliance issues of a wide range of intellectual property case portfolios and programs. Develop and implement financial and licensing compliance procedures of intellectual property programs of UCSD. Develop and implement financial procedures of innovation programs of UCSD. Provide advice and dispute resolution to AVC to avoid potential serious legal and financial consequences.

Possesses primary responsibility to initiate and implement Inventor and Author Share Distribution, as well as Research Support Fund Distributions. This includes acting as a primary liaison to attorney firms, licensee companies, faculty members, school Deans, department chairs, and business officers of UCSD, to resolve income, expense, and distribution issues.

Supervise, directly or indirectly, all staff members of the Finance and Operations unit of OIC.


  • Bachelor’s degree in Business, Accounting, Finance or related area, _plus 6 years’ _experience in Finance/Operations Management and/or equivalent combination of education and experience.

  • Proven experience with budget, account and fund management and personnel management under labor contract(s) and personnel policy. Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Broad knowledge of the organization's processes, protocols and procedures.

  • Experience with and advanced knowledge of financial analysis and reporting techniques. Strong ability to evaluate processes to establish and maintain appropriate accountability structures and strong internal control elements.

  • Demonstrated experience both in being audited and in performing internal system audits with the ability to interact with internal, outside audit companies as well as federal auditors.

  • Demonstrated experience with and advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service. Demonstrated record of achievement in analyzing proposed programs and initiatives, recognizing complex interactions and potential impact, and making recommendations.

  • Proven experience with and expert skill in collecting, analyzing and interpreting large quantities of financial, budget, employee, and related data gathered from large central data depositories. Excellent analytical and quantitative skills including statistical analysis, modeling and forecasting.

  • Demonstrated experience in producing complex, high-quality written reports and other documents.

  • Strong knowledge of human resources and risk management planning; accounting and payroll.

  • Demonstrated management experience to direct and supervise professional staff with the ability to train, motivate and provide effective and sound judgment, coaching and leadership.

  • Proven ability to provide effective leadership in a diverse, ever-changing, and unpredictable environment.

  • Ability to counsel department supervisors on personnel rules and regulations governing department employees. Ability to determine training requirements, encourage employee development, reward and discipline employees and address their grievances.

  • Ability to anticipate problems in work assignment areas and identify appropriate solutions to determine department’s needs and direct work flow.

  • Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

  • Skills to work collaboratively with other locations. Demonstrated ability to convene meetings, lead effective and constructive discussions.

  • Ability to apply high ethical standards to own business practices and decision making and applies same standards to the actions of business colleagues.

  • Ability to handle confidential information including proprietary technical and commercial information that has great investment value and conflict of interest potential.


  • Job offer is contingent on the satisfactory clearance of a background check.

  • U.S. person status is required for this position in order to comply with the Arms Export  Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or  protected individuals as defined by 8 U.S.C. 1324b(a) (3).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$85,000 - $110,000 / Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri