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#96968 Academic Achievement Hub Administrative Assistant

Filing Deadline: Tue 12/18/2018

UCSD Layoff from Career Appointment: Apply by 12/07/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/18/18. Eligible Special Selection clients should contact their Disability Counselor for assistance.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


The Teaching + Learning Commons (the Commons) is the campus-wide innovative infrastructure for comprehensive faculty and student support. It is the executive branch of the Executive Vice Chancellor for advancing teaching excellence and student success.

The mission of the Commons is to advance student success through teaching excellence and comprehensive academic student support; be an incubator for student academic success innovations; increase access to education on campus and beyond: and, actively promote equity and inclusion within the organization and through its programs and services.

Through six unique but integrated hubs, the Commons’ work encompasses four areas: instructor support to enhance their teaching (inside and outside the classroom, in traditional as well as in digital teaching and learning settings); support undergraduate and graduate students to advance their success at UC San Diego and beyond; support graduate students to develop their professional development as instructors; and actively promote equity and inclusion within its organization and through its programs and services.

The Academic Achievement Hub provides programming that serves as interactive, academic spaces designed to reinforce and extend student learning in physical and/or virtual environments. These environments offer a wide variety of comprehensive support services and programs to enhance student academic success, retention, and completion rates.

This position is part of the Academic Achievement Hub (AAH) within the Teaching + Learning Commons (the Commons), which serves as the focal point for the University of California, San Diego's (UCSD) centralized academic learning assistance and learning enrichment services for all enrolled students.

The AAH offers free tutoring, supplemental instruction, academic skill tutoring and other academic support delivered through peer tutors and professional staff. Services are provided to UCSD students in both centralized and satellite locations. Reporting to the Director of the AAH, the Administrative Assistant provides administrative support for the AAH staff and students, including technology support for program platforms, customer service, monitoring budgets and business affairs, personnel matters, and interpreting policies and procedures.

The Administrative Assistant works under their own initiative and possess a broad knowledge of all the functions and operations of the Commons.

Scheduled work shifts may fall outside of regular work hours and may include evenings and occasional weekends.

  • Please submit a cover letter for a complete application.


  • Experience analyzing data (e.g. financial, student information (but not limited to) queries and formatting spreadsheets and databases and produce for professional staff and respective units, as needed.

  • Strong skill at organizing tasks with the ability to work under pressure to meet deadlines and adapt to changing priorities. Ability to multi-task in order to independently and effectively handle diverse responsibilities and problems simultaneously, often with shifting priorities.

  • Experience with accounts receivable and payable. Experience monitoring budgets. Ability to update program data on spreadsheets, maintain financial records, and produce a variety of reports related to AAH budgets, etc.

  • Demonstrated working knowledge of computers and various software packages including word processing, spreadsheet, and presentation software and email and internet applications.

  • A Bachelor's Degree with one to two (1 -2) years of progressively responsible administrative and/or financial and/or student services support experience in a professional or university environment; or an equivalent combination of relevant education and experience.

  • Demonstrated ability to independently research, compile and organize data and (research) materials from various sources and effectively communicate results to attain established objectives.

  • Excellent analytical skills. Demonstrated ability to develop, analyze, and carry out program and project objectives and work with others in achieving unit/departmental goals.

  • Ability to identify problems and develop innovative solutions. Ability to independently exercise effective control of situations or events and make decisions in the absence of higher authority.


  • Job offer is contingent upon a satisfactory clearance based on background check results.

Duties may require direct contact and/or supervision of children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$47,147 - $51,636 /year
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri