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#96759 Administrative Assistant-JMC

Filing Deadline: Wed 12/19/2018

UCSD Layoff from Career Appointment: Apply by 12/10/2018 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 12/19/2018. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Provides centralized reception and administrative functions for the Main Operating Room. Facilitates urgent changes in OR schedules. Monitors status of all surgery cases and provides pertinent information to the physicians, staff, families and others regarding ongoing OR activity. Maintains employee timekeeping records as needed. Performs various administrative duties including the development and maintenance of various reports, correspondence and presentations as assigned.


  • Two (2) years of recent administrative experience in an Operating Room (or similar healthcare environment), with a variety of surgical cases.

  • Demonstrated excellence in customer service and interpersonal communication skills.

  • Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook).

  • Must posses effective time management skills.

  • Must be highly detail-oriented.

  • Must possess the ability to work effectively and equitably with others.


  • Medical terminology training and/or certificate.
  • Customer Service, Multi-phone lines and database management experience.
  • Working knowledge of EPIC/OpTime system.
  • Experience with TPS or other payroll systems.


  • Must be able to work various hours and locations (including weekends and evenings) according to business needs.
  • Employment is subject to a criminal background check and pre-employment physical.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health Sys
Payroll Title:
Thornton Operating Room
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Variable, 8 hrs/day, M-F and call


As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.