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#96662 Research Administrator 2

Extended Review Date: Fri 2/22/2019

UCSD Layoff from Career Appointment: Apply by 11/13/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

Posting will remain open until filled.


This is a professional position at the intermediate fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Under general supervision, the incumbent will develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. S/he will work on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc), and will receive assignments on project basis and will fully analyze problems, gather data and information, and recommend solutions.

The incumbent will be providing moderate analytical and financial support in proposal processing, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors.

Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and subaward/subcontract issuance and administration.


  1. Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  2. Familiarity with OMB circulars such as Uniform Guidance, A-21, A110 and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor and institutional regulations, policies, and guidelines.

  3. Strong knowledge of generally accepted accounting, fiscal and reporting principles. Familiarity in utilizing Financiallink reports or similar experience using other financial reporting tools.

  4. Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to perform moderately complex financial analysis and customized reporting.

  5. Strong skill in collecting cost data, equipment pricing, and preparing detailed multi-year budgets. Ability to review and analyze budgets for funds and appropriateness of expenses against agency regulations.

  6. Demonstrated knowledge of payroll and personnel regulations including impact of salary scales, merits, and range adjustments.


  • Job offer is contingent upon a satisfactory clearance based on background check results.

  • Must be able to work occasional overtime.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Institute for Neural Computation
Hiring Salary Range
$48,900 - $58,046 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri