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#96091 Management Service Officer (MSO)

Extended Deadline: Tue 12/18/2018

Position will remain open to applications until the position is filled. Priority consideration will be given to candidates who apply by 10/19/18.

UCSD Layoff from Career Appointment: Apply by 10/10/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


Organized Research Units (ORUs) exist at UCSD to promote multidisciplinary Research and are intended to provide a supportive infrastructure for interdisciplinary research complementary to the academic goals of departments of instruction and research. The functions of an ORU are to facilitate research and research collaborations; disseminate research results through research conferences, meetings and other activities; strengthen graduate and undergraduate education by providing students with research training opportunities and access to facilities; seek extramural research funds; and carry out university and public service programs related to the ORU's research expertise.

The Institute for Neural Computation, an Organized Research Unit, is a community of researchers that investigate the neural and temporal bases of learning, human/robot social interactions, brain computer interfaces, and brain disorders.

INC has several major research and training projects within its structure:

1) The Swartz Center for Computational Neuroscience is a center of INC that is developing software and hardware for a new type of mobile brain imaging using EEG primarily with army and navy funding.

2) The Temporal Dynamics of Learning Center, established in INC with a $33M grant from the National Science Foundation, pursues a new science of learning centered around the critical role of timing in the brain's learning functions, and applies this understanding to improve educational practice including helping children in classrooms and all of us to "learn to learn".”

3) The INC also contains an interdisciplinary NIH-funded T32 training program in Cognitive Neuroscience, an undergraduate REU program, and a Summer Fellows Institute, among other projects and labs.

The MSO will serve as the business officer. Under the general direction of the Directors, the MSO is responsible for the development and coordination of policy and procedures and the negotiation of overall ORU resources, which include fiscal, administrative, and operational management of the ORU and their activities. Incumbents have primary responsibility for long range planning and innovative solutions to the full range of business management issues, which are frequent because of range of program activities, fund sources, and complexity of staff and non-senate academic positions.

Duties include overseeing fiscal management and control of complex budgets for significant extramural government and private contracts, grants, and gifts. Responsible for all aspects of pre and post award management, academic appointments, staff human resources, payroll, purchasing, equipment management, space and facilities, information systems and administrative computing, and program development and management. Serves as principal adviser to the Directors and analyzes and makes recommendations on a variety of issues for the Directors.

In partnership with the Directors, accomplishes goals and objectives of the ORU by exercising maximum initiative, recommending innovative solutions, and demonstrating management leadership within parameters of ORU and University policies. Informs the Directors of major changes in procedures or operational policies, and makes operational recommendations.


  • Knowledge of and experience with academic and staff personnel policy and processes related to recruitment, appointment, compensation, benefits, training, grievances, and discipline, or comparable experience.

  • In-depth knowledge of extramural contract and grant requirements and regulations for sponsored research, and university policies and procedures governing the administration of federal contracts and grants, or comparable experience.

  • Advanced knowledge of university rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.

  • Demonstrated knowledge and experience in space and facilities management, including planning, analysis, funding, design, construction, and renovation of buildings and laboratories

  • Proven ability to develop and manage complex multi-program/project budgets and to establish and maintain budgeting processes for a complex organization which include projecting costs, coordinating multiple projects,adapting programmatic objectives to changes in resources, and establishing priorities as affected by budgetary issues.

  • Advanced knowledge of a variety of administrative operational activities such as risk management planning, accounting and payroll, and contracts and grants regulations and guidelines, and basic fundraising processes.

  • Demonstrated experience with automated financial, payroll, purchasing, and other administrative systems.

  • Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service. Strong organizational, negotiation, and decision-making skills with expertise in clarifying mediating, and resolving conflict situations.

  • Strong leadership experience with proven ability to analyze, interpret and apply management principles, practices, and techniques for a complex organization. Ability to provide effective leadership in a diverse, ever-changing,and unpredictable environment.

  • Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.

  • Skill in working as part of a team and collaborating with colleagues, and ability to establish and maintain cooperative working relationships. High level skill in assessing needs and developing strategies to support diversity and inclusion.

  • Ability to use discretion and maintain confidentiality.


  • Job offer is contingent upon a satisfactory clearance based on background check results.

  • Occasional evenings and weekends may be required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

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Commensurate with Experience
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Work Schedule:
Days, 8 hrs/day, Mon-Fri