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#94062 Graduate Advisor

Filing Deadline: Wed 6/27/2018

UCSD Layoff from Career Appointment: Apply by 6/18/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


UC San Diego is a student-centered, research-focused, service-oriented public institution that provides opportunity for all. Recognized as one of the top 15 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact.

The Department of Anthropology offers a full range of courses in archaeology, biological, social, cultural, psychological, political, and linguistic anthropology. Anthropology stands at the nexus between the social sciences, biological sciences, and humanities. It is dedicated to understanding the worldwide diversity of social institutions and cultural traditions, past and present, as well as to studying our nearest nonhuman relatives.

The department offers an Ph.D. degree with around 60 to 75 enrollments per year.

Under the general direction of the MSO, this position is responsibility may include: curriculum planning/development/administration; graduate program management; all student-related activities and other educational matters pertaining to prospective and enrolled graduate students. This includes but is not limited to: serving as key advisor to the Department Chair, Director of Graduate Studies(DGS), MSO and all faculty on matters relating to the curriculum and graduate student affairs; interpretation and implementation of appropriate policies, regulations, and procedures; participation in short-term and long-term departmental goals and objectives; management and oversight of graduate student advising; overseeing student enrollment and scheduling of courses; financial management and long-range planning for student support issues; data development and management to include all related analyses; and all other activities associated with graduate affairs for the Department of Anthropology.

Applies professional Student Services concepts. Provides varied student services to students, faculty, and department / school / college management. Works on moderately complex issues. Receives assistance on more complex issues.

  • Occasional evenings and weekends may be required.


  • Experience in higher education and an understanding of the academic process.

  • Knowledge and experience in academic advising and counseling techniques. Theoretical and practical knowledge in policies and procedures relating to graduate students and curriculum administration, to advise students, faculty, administrators and others about academic policies and requirements and to implement the department’s goals and objectives for the graduate program.

  • Knowledge of Anthropology course content and faculty areas of interest. Ability to clearly explain and offer guidance on university and departmental regulations, procedures, and policies to current and prospective students.

  • Knowledge of University-specific computer application programs and pertinent databases.

  • Knowledge of University processes and procedures. Knowledge of University, campus and departmental policies and procedures related to all fiscal and personnel matters with the campus. Ability to analyze which policies and procedures apply to a given situation. Clear understanding of the campus’ overall administrative goals.

  • Understanding of University rules and regulations.

  • Working knowledge of accounting principles, business math and bookkeeping for budget planning and analysis. Demonstrated experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers.

  • Interpersonal skills. Demonstrated excellent interpersonal skills, with the ability to represent UCSD appropriately to internal and external constituents. Must be skilled at negotiating conflicts among staff, faculty and students.

  • Multicultural competencies; ability to work with diverse populations. Strong verbal, written and electronic communication skills that facilitate professional and effective interaction with a diverse population.

  • Skills in service orientation, organization, active listening, and critical thinking. Demonstrated understanding of the philosophy of quality service and group process, with proven aptitude for working as part of a team. Ability to work independently exercising initiative and judgment in the performance of responsibilities. Strong leadership, organizational, negotiation, decision-making and management practices skill. Strong demonstrated understanding of good management, administrative and personnel practices.

  • Ability in problem identification and reasoning. Strong demonstrated problem-solving skills. Ability to assess funding/staff problems and skill to identify logical solution. Strong analytical, inductive and deductive reasoning skills. Creativity to analyze and solve unusual and new problems in ways that establish effective and efficient procedures.

  • Ability to multi-task; verbal and written communication skills. Excellent communication skills, written and verbal. Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally one’s position, plan of action, evaluation or interpretation in a professional, concise, and courteous manner.

  • Demonstrated ability to extract pertinent information from computerized databases and other sources, conduct analyses, and prepare proposals and reports. Excellent mathematical skills for calculations involving data projections and adjustments. Skill in determining suitable utilization of computer applications to performance of task.

  • Ability to analyze work situation and implement long range plans to develop systems and procedures to fulfill complex organizational needs. Ability to formulate and retain sight of long range plans and goals while dealing with a myriad of day-to-day problems

  • Ability to adjust to shifting priorities and work under short deadline situations while maintaining composure.


  • Working knowledge of, StudentLink, World Wide Web, ISIS, and other PC-related software to manage and streamline workload. Theoretical knowledge of computer and information management.


  • Job offer is contingent on clear Background Check.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$37,900 - $61,600/year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri