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#91709 Fiscal Assistant

Filing Deadline: Fri 1/26/2018

UCSD Layoff from Career Appointment: Apply by 01/18/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


Under direction, perform pre-award administration for selected PIs. Research, evaluate and summarize potential sources for funding for PIs. Compile and process all needed materials for grant submissions, function as liaison to Contract and Grants Administration (HSSPPO & OCGA) regarding procedures and submission requirements for proposals, compile and draft budget information for grant proposals. Coordinate all post award administration of contracts, grants, state funds, private gifts, donations, external purchase orders, subcontracts, agency accounts, and other related activities for assigned PIs.

Serve as the Express Card Administrator responsible for coordination, training and orientation for new card holders’ use of cards to ensure compliance, reconciliation, record keeping and validation of expenditures. Perform audit and account reconciliation for Shared Resources and billing and outside charges for the Cancer Center Recharge facilities. Maintain the Accounts Receivable and Aging Reports using basic knowledge of accounts payable and accounts receivable.

Responsible for providing administrative, research, and financial support to the Cancer Center's Business Office. Order supplies and equipment for the Administration and for building/space maintenance and the Business Office. Responsible for Marketplace orders, high value purchase orders, blanket orders, and office-related low value orders. Manage interaction with outside vendors and independently resolve disputes and complex problems with vendors. Assist in performing inventory management.


  • Knowledge of basic accounting principles, ledger reconciliation, and fund reporting. Experience with accounts payable and receivable.

  • Superior computer skills including word processing, spreadsheet, database illustration, and presentation software and applications. Ability to navigate and utilize electronic mail systems and the internet. Knowledge of MS Word, Excel, Power Point, Access, and Adobe Photoshop.

  • Experience in developing and maintaining various spreadsheets and databases. Experience in using a computer to design graphs, tables, charts, and other scientific data. Efficient and accurate data and typing entry skills.

  • Strong executive-level administrative skills; ability to determine priorities/organize tasks while working with parallel projects/multiple deadlines. Experience managing a complex calendar. Experience to coordinate meetings, conferences and/or workshops as well as travel.

  • Excellent written skills and knowledge of English language, including grammar, spelling, and punctuation usage, to compose, edit, and finalize correspondence. Excellent interpersonal and oral communication skills.

  • Demonstrated experience with purchase orders, budget transfers, travel vouchers, and all types of reimbursements and disbursement processes and procedures.

  • Experience analyzing complex financial issues, recognizing potential impact, identifying creative and alternative solutions, and making recommendations.

  • Demonstrated experience supporting Human Resources/Payroll and/or fund management functions in a business office. Knowledge of personnel funding and staffing issues.

  • Strong skill to communicate clearly, effectively, tactfully, and patiently in person, on the telephone and in writing to a diverse group of people in the academic and business communities. Ability to present a positive impression in person, on the telephone and through written correspondence.


  • Proven experience in contract and grant development and reporting, including federal grants. Experience with NIH and other grant organizations, procedures, guidelines and regulations, including researching potential funding sources.

  • Knowledge of UCSD policies and procedures, including accounting, and purchase of supplies and equipment. Familiarity with University forms and systems, including IFIS, ISIS, and Darwin.

  • Experience with and knowledge of UCSD procedures and protocols including Contracts and Grants Administration, Animal Subjects Office, Human Research Protection Program, Mail Services, Biomedical Library, Academic Computing Services, Office of Learning Resources, etc. Familiarity with University forms.


  • Employment is subject to a criminal background check.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego School of Medicine
Payroll Title:
CANCER CENTER/Administration
Hiring Salary Range
$21.92 - $26.03 /hour
Moores Cancer Center
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri


As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.