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#91690 Graduate Program Coordinator

Filing Deadline: Fri 1/26/2018

UCSD Layoff from Career Appointment: Apply by 01/18/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


The Department of Political Science was founded in 1974 and currently has over 40 ladder-rank and 8 adjunct faculty who represent a broad spectrum of backgrounds, methodologies, and approaches. A relatively young department, Political Science has skyrocketed to prominence among peer institutions in the United States. The most recent National Academy of Sciences study ranks UCSD among the top graduate programs in political science in the country.

The doctoral program encompasses five broad sub-fields: American politics, comparative politics, international relations, political theory and methodology. Each year, the Department of Political Science supports nearly 100 scheduled undergraduate courses, 40 graduate courses, 35+ summer session courses, over 12,000 undergraduate course enrollments, and 1,000 undergraduate majors; The department receives an estimated 300 graduate program applications and attracts significant levels of extramural funding in support of research projects.

Under the general supervision of the Student Affairs Manager, the incumbent is responsible for providing programmatic and academic advising to prospective and continuing students in the Political Science PhD Program. Works closely with the Student Affairs Manager and the Director of Graduate Studies on student affairs matters and programmatic issues. Responsibilities include, but are not limited to, student curriculum advising, managing graduate financial support, and coordinating admission to the graduate degree program.

Responsible for processing all financial graduate student support and assist with financial analysis. Responsible for maintaining the graduate student database; and assisting with designing, authoring and updating the graduate student web page. Serves as the program liaison at both on and off-campus meetings. Applies professional Student Services concepts. Provides varied student services to students, faculty, and staff. Works on moderately complex issues. Receives assistance on more complex issues.

  • Must be able to work occasional overtime and on weekends for special event and/or projects.

  • May be required to work overtime and/or weekends.


  • Demonstrated experience in Higher Education and an understanding of academic process.

  • Demonstrated experience with policies and procedures relating to graduate students and curriculum administration.

  • Demonstrated experience with University, campus, and departmental policies and procedures related to student affairs.

  • Working knowledge of accounting principles, business math and bookkeeping for budget planning and analysis. Proven experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers.

  • Proven financial administration experience. Knowledge of math and accounting principles, including working with various graduate fund sources, preferably block grants, fellowships, and TAships.

  • Demonstrated ability to analyze and prepare budgets, to identify spending patterns and project future expenditures.

  • Ability in problem identification and reasoning. Ability to utilize independent decision-making skills, to identify, research and analyze complex situations, recommend solutions and determine actions to be taken to affect resolution.

  • Experience working with various database systems. Preferred: TritonLink, ISIS, and retrieval of student data, or similar systems/programs. Record management experience. Skill in developing and maintaining accurate organized records, files and filing system.

  • Excellent communication skills, written and verbal. Advanced writing skills to independently compose letters and memos.

  • Ability to express verbally one's position, plan of action, evaluation or interpretation in professional, concise and courteous manner. Ability to invite information, constructive criticism, and cooperation from others.

  • Excellent interpersonal skills to communicate and interact professionally using tact, diplomacy, flexibility, and patience with a diverse population at all levels of the organization.

  • Ability to work in a team framework in conjunction with principles of community, establish and maintain cooperative working relationships, and participate in discussions regarding procedures and goals of the department.

  • A Bachelor's Degree in related area; and/or equivalent experience/training.

  • Ability to maintain confidentiality as required.


  • A background check is required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$18.15 - $29.50 /hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri