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#91673 Principal HR Analyst for Student Affairs

Filing Deadline: Fri 1/26/2018

UCSD Layoff from Career Appointment: Apply by 01/18/18 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


The mission of Student Affairs is to foster the well-being and development of students as whole persons, complementing and enhancing their learning skills through programs and experiences that prepare them for leadership roles in a diverse, global community. Serving more than 35,000 students, Student Affairs is a large, diverse organization with a budget of $90 million and a staff of 500 career employees. It is a division comprised of Enrollment Management; Student Retention & Success; Student Life (including University Centers); Athletics; and Recreation (including Facilities). Student Affairs works collaboratively and in partnership with the six undergraduate Colleges, Student Health & Wellbeing, Counseling & Psychological Services, Career Services, Campus Community Centers and the Graduate Division.

The VCSA Resource Management Team provides oversight of financial, capital, and human resources for Student Affairs by coordinating with department business officers, HR contacts, and campus partners to establish standards for appropriate and effective delivery of financial and human resource services in support of campus, divisional, and department goals.

Reporting to the Senior Director of Finance, Facilities and Operations, the Principal Human Resources Analyst for Student Affairs uses advanced professional HR concepts as a seasoned, experienced professional to provide guidance to all levels of the organization, utilizing specialized human resources expertise to help resolve highly complex issues, navigate organizational change, and facilitate campus HR policy change that impacts Student Affairs units. Ensures that recruitment, employee/labor relations, staff development, and personnel/payroll processes are in compliance with department and University policies as well as collective bargaining contracts.

Independently research and resolve problems that are diverse and complex in scope, where analysis of situations requires a review of a variety of factors, with authority to act on behalf of Senior Director in the area of human resources. Normally receives little direction on day-to-day assignments with some guidance provided on new projects. Provides expertise and actionable guidance to management through the analysis of Human Resource data by transforming large amounts of data into compelling visual stories to facilitate analysis and business decision-making. Creates thought provoking and professional reports using Excel, PowerPoint or other analytics solutions as appropriate.

Serve as principal advisor on staff HR policy issues for Vice Chancellor Student Affairs, providing comprehensive HR leadership and management across the division to Assistant Vice Chancellors, Directors, Business Officers and HR contacts. Consult in all areas of HR – compensation, employee relations, policy, procedure and practice, labor relations, diversity – serving as HR Liaison on behalf of Student Affairs to campus HR, Benefits, Payroll, and EO/SAA offices. Areas of consultation include: recruitment, employee relations, labor relations, staff training & development, personnel & payroll processes, risk management, benefits, compensation, workers compensation, FMLA, equity and classification, and succession planning.

Participate in UCSD and HR committees, teams and workgroups. Participate in short and long range strategic planning with Resource Management team. Serve as an internal resource to ensure organization leaders are knowledgeable regarding the use of workforce data and analytics. Evaluates and makes recommendations on the impact of HR initiatives and policy changes for the division. Ensures a proactive view of data trends and demographics and related topics of interest. Supports appropriate projects by providing human capital insight, context, and analytical support.

Oversees the administration of staff compensation and classification programs and processes for Student Affairs, ensuring compliance with HR policy while serving the needs of management and employees. Provides guidance and training to cluster/department human resources professionals within the Division. Ensures effective communication regarding performance management, merit and salary programs, benefits, open enrollment, diversity, student employment across the division.

The work of Student Affairs and its partners is guided by a commitment to five strategic goals - recruitment & yield, retention, learning, community building, and wellbeing. Each cluster and department is committed to enhancing student development and the student experience at UCSD.

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  • Possesses advanced analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills. Ability to critically analyze an issue using data-based evidences. Skill to collect and analyze workforce data, interpret policies and procedures and apply them to both routine and unique situations, recommending alternative solutions.

  • Skill to develop innovative approaches to problem solving. Experience in any of the following is desired: human capital metrics and/or analytics; finance; accounting; compensation; data visualization; organizational development.

  • Advanced knowledge of human resources concepts, policies and procedures including employment practices, labor relations, salary administration, training and other areas of human resources as well as organizational initiatives relating to and/or affecting human resources. Advanced experience as a human resources generalist (7 - 10 years) preferably in a university or similar setting, managing a broad scope of human resource functions.

  • Extensive experience in employee relations, compensation, classification, workers compensation, employee benefits, leaves, recruitment, performance management, staff development, organizational development, affirmative action, payroll, layoff, collective bargaining, FLSA, employee assistance programs, and diversity programs.

  • In-depth knowledge of a human resources management system (HRMS), and/or other related business software programs and systems. Proven level of knowledge, competency and creativity with computer systems and applications including word processing, database, spreadsheet, and presentation software.

  • Ability to work readily and easily with novel software and applications and to actively contribute in the development and execution of novel application-based solutions to data management, communication and process analysis.

  • Extensive proficiency in creating advanced reports for senior levels of an organization with solid proficiency in creating non-interactive dashboards, using desktop visualization tools.

  • Commitment and ability to update and expand skills as required. Competency in the use of local systems to include PPS, On line Performance Appraisal, Equity Module, JD Online, HireOnLine, MyTime, and IFIS. Working knowledge of advanced spreadsheet applications, database concepts and applications, and predictive modeling/forecasting techniques.

  • Analytical skills to anticipate and identify problems and use sound judgement and fact-based analysis to develop effective and efficient solutions. Strong analytical, active listening, and critical thinking skills. Effective critical thinking and applied problem-solving skills to research and analyze complex information and/or problems in an objective manner.

  • Ability to learn and synthesize information quickly from a variety of sources and make recommendations for action. Experience and ability to handle highly confidential and sensitive matters discretely/diplomatically.

  • Proven advanced knowledge of organizational policies and procedures; advanced knowledge of functional area and understands how work affects other areas in Human Resources and the organization. Skill at developing, designing, and implementing policy, operational and administrative procedures, reports and practices. Ability to provide effective consultation on a variety of issues to individuals and groups, including senior management.

  • Advanced interpersonal, written and verbal communication skills to present complex information. Excellent communication and interpersonal skills; ability to discuss ideas with tact, diplomacy, good judgment, and confidentiality to a broad range of individuals and groups, including high level officers, faculty, staff and students. Experience creating and delivering presentations to small and large groups. Ability to explain policies and concepts in easily understandable terms.

  • Strong negotiation/mediation, counseling, problem-solving, and decision-making skills. Strong interpersonal skills with the ability to develop good working relationships with employees, managers and campus departments. Ability to exercise a high degree of flexibility and innovation to seek alternative solutions to unique or complex problems and issues.

  • Proven ability to handle extremely difficult or volatile situations/individuals effectively. Active listening and critical thinking skills. Ability to be assertive and communicate management decisions to employees in a firm and respectful manner, ensuring that through active listening, common ground leads to effective resolution.

  • Proven leadership and organizational skills to prioritize assignments, set goals, while meeting deadlines. Ability to manage multiple and changing projects. Skill in training one-on-one and in groups. Skill in facilitating discussions, input sessions and meetings. Knowledge of training principles and techniques.

  • Demonstrated ability to use professional judgment in situations for which there is no established criteria or standards or protocol, initiating solutions and action. Demonstrated ability to maintain confidentiality at all times.


  • Job offer is contingent upon a satisfactory clearance based on background check results.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

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Commensurate with Experience
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Work Schedule:
Days, 8 hrs/day, M-F