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#91635 Instructional Scheduling Coordinator

Filing Deadline: Fri 1/26/2018

UCSD Layoff from Career Appointment: Apply by 01/18/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


In consultation with department management, uses professional concepts in drafting department schedule for courses and related events, seminars, and special events, taking into consideration faculty leaves, preferences, and faculty course load, classroom availability, and enrollment figures. Schedule may be reviewed to ensure it meets the needs of students for degree progression. Independently obtains classrooms for courses taking into account the requirements and restrictions of the Campus Scheduling Office.

In conjunction with the Manager, Instructional Services & Student Enrichment, the Instructional Scheduling Coordinator is responsible for the complex coordination and administration of the Division of Biological Sciences’ quarterly, and summer, course schedule and all related tasks. Serves as primary liaison between the Division and the Registrar’s Office as it relates to course scheduling, as well as the Campus Bookstore and various publishing representatives, as it relates to course materials.

Responsibilities also include, but are not limited to, advising faculty, instructors, staff, students, and visitors on university and division policies and procedures as well as participation in strategic planning of short-term and long-term unit and Divisional goals and objectives.

  • Overtime may be required.


  • Knowledge of department and school/college general and major course requirements.

  • Knowledge of Registrar's regulations and procedures for scheduling, registration, enrollment, and grading. Understanding of University rules and regulations.

  • Multicultural competencies. Ability to work with diverse populations.

  • High proficiency in working in electronic environment using applications, web browsers, and other database management systems.

  • Skills in service orientation, organization, active listening, and critical thinking.

  • Ability in problem identification and reasoning. Demonstrated ability to organize and analyze a variety of information, data, and objectives to make strategic recommendations.

  • Knowledge of department, organization, and University policies, procedures, and directives.

  • Ability in problem identification, reasoning, analysis to identify trends.

  • Knowledge of University policies related to all aspects of student services including, but not limited to, confidentiality, advising students, and services available to students through campus departments and agencies.

  • Must have the ability and willingness to increase and update knowledge and skills as needed to meet the direction of the Division.


  • Understanding of University rules and regulations.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$37,900 - $61,600 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, mon - fri, occasional overtime as needed