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#89990 Instructor Services Specialist

Filing Deadline: Thu 9/28/2017

UCSD Layoff from Career Appointment: Apply by 9/19/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.



UCSD Extended Studies and Public Programs ("Extension" or "ESPP") is a self-funded division of the University of California, San Diego. With an operating budget of approximately $50 million, the division provides continuing education to adults in a university setting. In addition to a wide variety of professional and personal enrichment topics of study, Extension supports a television studio, a large English language program, a retired persons program, college preparation programs for high school students, a career enhancement center, and research relating to emerging industries and career opportunities. Participants and partners in Extension programs include individuals, corporations, government agencies, and other academic institutions.

The Continuing Education Department at Extension addresses professional development needs related to traditional business functions, leadership and entrepreneurship, technical and science-specialty fields, and the legal profession . Participants are from virtually every work sector, both domestically and internationally. Marketing activities include outreach events, collateral and content creation, social media and digital marketing, and market research.


The Instructor Services Specialist provides high level analysis and guidance related to instructor hire, compensation, support, and policies for the Science and Technology programs in the Continuing Education Department at UCSD Extension. Oversees the course and instructor approval processes. Analyzes instructor policies and recommends improvements. Analyzes instructor data and prepares reports. Audits instructor compensation agreements and payments. Trains new Program Reps in the instructor compensation process. Serves as expert on Extension’s Instructor Link system and guides/advises instructors and staff. Serves as primary contact for instructors regarding course materials, textbooks and copyright liability issues. Supports Senior Management and Program Reps with department and Advisory Meetings. Processes financial transitions including purchase orders, reimbursements and travel for Instructors, Program Reps and other department staff. Establishes and manages relationships with key academic and operations departments within UCSD.

Administers defined operational program. Maintains department supply inventory and coordinates with vendors to ensure office space is fully functioning. Analyzes and resolves operational problems of moderate scope. Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues.

  • Please submit a cover letter for a complete application packet.

  • This position is at Extension Campus on Villa La Jolla Drive.


  • Demonstrated experience processing financial transactions such as reimbursements and service agreement payments.

  • Demonstrated experience with basic math skills to calculate pay based on any combination of dollars per course meeting, percentage of net revenue, dollars per student, and similar formulas.

  • Proven experience with common organization-specific and other computer application programs. Specifically, standard business software systems used in the completion of work assignments; e.g., Word, Excel, Access, PowerPoint, to create business correspondence, create/maintain financial spreadsheets, and composing presentations.

  • Demonstrated experience successfully interacting with a property management company, vendors, and service providers to solicit goods, services, maintenance, and repairs.

  • Demonstrated planning and coordinating logistics for professional events.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

  • Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$21.08 - $23.95 / Hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri