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#89799 Contract and Grant Specialist

Filing Deadline: Thu 9/28/2017

UCSD Layoff from Career Appointment: Apply by 09/06/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc.).

Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. Prepare and coordinate proposal submissions for the Biology Section at SIO, working with multiple Principal Investigators (PIs), and multiple federal, state, and private sponsors. This includes the full-range of responsibilities associated with pre-award administration for extramural fund activity.

In partnership with PIs, the incumbent is independently responsible for the full scope of contracts and grants administration including interpreting and advising on funding regulations and advance approval requirements, development and calculation of detailed budget requests, and timely submission of proposals. While responding to multiple and often conflicting agency deadlines, work with PIs to establish appropriate internal timelines to ensure all agency deadlines are met.

Ensure compliance with University and governmental rules, regulations, and policies. Research and advise PIs on potential funding opportunities. Perform post-award administration including analyzing new awards for accuracy, appropriateness, and adherence to original proposal, contribute to negotiations with agencies, and manage proposal database. Work in partnership with Biology Section Contracts and Grants Analyst and Specialist to receive and or provide backup as needed.

  • Must be willing to work overtime to meet job requirements.

  • Valid California driver's license preferred and may be subject to DMV records check.


  • Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Strong, demonstrated ability to work independently with a variety of computer platforms and software programs.

  • Experience and intermediate to advanced level skills in Excel or similar spreadsheet software; experience using linked tables. Experience using MS Word or similar word-processing software. Proven ability to use FileMaker Pro, or similar database software.

  • Demonstrated experience in calculating and forecasting costs and in preparing detailed budget requests for multi-Principal Investigator, multi-year, and multi-institutional research projects.

  • Experience with contract and grant proposal preparation process for a variety of Federal, State, and private funding agencies. Experience researching and analyzing proposal RFPs for new and existing agencies, and determining required elements.

  • Demonstrated experience advising Principal Investigators and Collaborators throughout process, and ensuring final submission is timely and meets all requirements.

  • Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Specific knowledge of and ability to interpret and communicate CAS, Uniform Guidance, OMB A21, A110, FDP, FAR and other policies and procedures governing contracts and grants.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Experience in contract and grant negotiations. Demonstrated fiscal experience in post-award environment specific to federal contracts and grants.

  • Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Knowledge of and experience with electronic and hard copy proposal submission requirements, including but not limited to electronic submittal modules such as Grants.gov, Fastlane, NSPIRES, Research.gov (page limits, specific forms required, uploading documents, etc.).

  • Ability to perform moderately complex financial analysis and customized reporting. Experience and skill in analyzing spending patterns of Principal Investigators, identifying their needs and incorporating information in budget requests, reports, and projections.

  • Maintains current knowledge of compliance regulations in all areas of research administration.

  • Ability to manage a high volume of transactions.

  • Demonstrated ability to solve complex problems and recommend solutions to ensure policy compliance.

  • Ability to independently obtain additional information from funding agencies or subcontracting.


Job offer is contingent upon a satisfactory clearance based on background check results.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$48,900 - $75,600 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri