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#88109 Business Office Financial Specialist

Filing Deadline: Fri 6/2/2017

UCSD Layoff from Career Appointment: Apply by 5/23/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Under the general supervision of the Department Financial Manager, the Financial Specialist will provide high-level and comprehensive analysis in the areas of financial coordination and academic affairs. In addition, the incumbent is responsible for providing professional administrative coordination to the academic faculty members and Senior Management within the Department of Surgery. Serve as the primary liaison between the Department, external partners, and other parties. Coordinates operational support by serving as a key contact for the Center for other departments, faculty, staff, and outside vendors regarding policies, procedures and precedents of the functional area.

Financial responsibilities include, but are not limited to, analyzing complex revenue/expense reports; participating in short and long term budget planning processes; travel and disbursements accounting; and developing, monitoring and maintaining internal financial controls, including financial journals and reconciliation, year-end fiscal closing. Independently resolves variances, forecast and identify problems, formulate solutions and/or make recommendations in accordance with departmental, university, and agency regulations. Responsible for billing and collection of departmental service agreements.

The Financial Specialist will analyze information on programs, policies, and coordination, and will use sophisticated online systems for research, strategic planning and assessment purposes. The incumbent will process complex financials while establishing and providing innovative solutions for new policies and procedures, and will revise existing procedures to meet changing needs.


  • College degree or equivalent work experience.

  • Excellent record keeping skills, including ability to design and maintain extensive database information, schedule meetings and seminars, monitor and analyze enrollments and take appropriate actions.

  • Demonstrated excellent written and verbal communication skills. Experience with a wide variety of computer software, including calendaring, word processing, presentation, and web page authoring software, electronic mail, spreadsheet and database applications.

  • Demonstrated knowledge of accounting principles and procedures. Strong demonstrated fiscal/accounting skills. Knowledge of statistical reporting, and mathematics and microcomputers to prepare reports and budget projections for various levels of management or staff within the institution.

  • Demonstrated and solid experience administering and managing education programs. Proven ability to develop, analyze, and carry out program and project objectives and work with others in achieving organizational goals.

  • Strong knowledge of the principles of higher education and of an academic institution's organizational structure and function.

  • Skill to develop and implement short and long-range departmental plans.

  • Knowledge of professional fee billing, collection procedures, and reimbursement processes.

  • Strong computer skills with working knowledge of microcomputer systems and various business software programs. Strong ability to prepare, edit and proof-read promotional materials and course syllabi.

  • Knowledge of marketing and publicity, resources and costs. Ability to determine specific promotional needs.


  • Knowledge of meeting sites in the San Diego area. Ability to investigate and evaluate facilities for potential use as meeting sites.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. U.S. News and World Report’s annual "America’s Best Hospitals" report has repeatedly ranked UC San Diego Health as the #1 health system in San Diego. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UCSD School of Medicine
Payroll Title:
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Commensurate with Experience
Hillcrest Medical Center
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Work Schedule:
Days, 8 hrs/day