UCSD Layoff from Career Appointment: Apply by 04/24/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
Under general supervision, serve as Bookstore Financial Analyst. Uses professional knowledge to advise management and facilitates the resolution of moderate to complex budgetary and related financial and administrative issues. Applies organizational knowledge of policies and procedures to ensure the proper implementation of short and/or long term solutions to operating issues. Exercises judgment within defined procedures and practices to determine appropriate action.
Applies professional concepts to perform financial and resource analysis to understand past performance and determine present and future performance and/or resource allocations.
Conducts special projects or studies which include research, analysis, review, coordination, summary development, reporting and documentation. Provides primary coordination and analytical support on various major projects. Monitors and oversees the processing of revenue collection of accounts receivable. Monitors, analyzes and make recommendations for policies and procedures for accounts payable.
Monitors, analyzes and make recommendations for policies and procedures for stock ledger, sales audit, cash control and General Ledger. Reconciles all ledgers for departmental accounts for multiple funding sources and accounts. Responsible for month end closing of various Bookstore accounts. Reviews and reconciles clearing accounts for change funds, and credit cards. Prepares journals to assign transactions to correct cost areas. Reviews stock ledger, sales audit and Ratex general ledger for errors.
Completes miscellaneous budget schedules and provides detailed fund management. Prepares financial statements. Provide monthly analysis and report of the current budgetary status and report data to the Bookstore Management Team. Makes recommendations on appropriate expenditures and changes in expenditures. Determines need for transfer of expenses, personnel expenditures, and any miscellaneous budgetary transfers. Identifies problem areas, formulates alternative solutions and make recommendations for a wide variety of financial and administrative issues.
Utilizes automated systems to create a variety of complex internal reports and validation of data for management use. Responsible for general office operations. Ensure efficient and effective management of daily office operations encompassing a wide range of duties that require independent judgment, analytical skill, and an appropriate level of confidentiality. As part of his/her regular responsibilities, see confidential budget and labor documents.
~ Required to serve as Manager on Duty and assume responsibility for the store operation on select Saturdays, Sundays and one or more evening(s) per week.
Graduation from college with a major in economics, business administration, accounting, or an allied field, and experience in fiscal analysis or administration; or an equivalent combination of education and experience.
Experience working in cash handling with cash registers or Point of Sale (POS) systems and experience providing register/cash reconciliation. Experience and knowledge of applicable cash/credit/refund controls in a retail environment.
Proven fiscal accounting experience with ability to analyze financial data and identify fiscal requirements. Ability to comprehend, analyze and reconcile moderate to complex financial data and perform complex mathematical computations with accuracy.
Demonstrated ability to problem solve, using investigation/research skills and analytical skills to develop and implement creative solutions.
Ability to interpret and apply complex rules and regulations regarding fiscal policies and procedures.
Proven experience and skill to audit financial data, format special financial reports and communicate budgetary information using moderate to complex data, process analysis, rules, regulations and resource materials.
Advanced expertise using computer software, such as Microsoft Excel, Word and Access.
Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Experience in creating and updating spreadsheets, financial statements and financial reports.
Working knowledge and experience in the applications of principles and practices of retail and fund accounting.
Demonstrated professional working knowledge of accounts payable and receivable principles and practices. Ability to reconcile information and balance accounts.
Demonstrated knowledge of records management practice, design and implement an effective filing system that promotes quick retrieval, archiving and purging records.
Proven ability to collaborate effectively and diplomatically at all organizational levels, both orally and in writing, using correct rules of grammar, punctuation, and proper formats, and demonstrating the ability to proofread own work.
Demonstrated interpersonal human-relations skills and ability to employ tact, diplomacy and flexibility with diverse populations.
Ability to work within a team framework, participating in group discussions regarding procedures and goals for the division.
~DOJ/FBI/DMV background checks and clearances are required prior to hire.
~Must possess and maintain a valid California driver's license.
~May be required to work occasional overtime.
~Required to serve as Manager on Duty and assume responsibility for store operation on select Saturdays, Sundays and one or more evening(s) per week.