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#87139 HR Coordinator

Filing Deadline: Mon 4/3/2017

UCSD Layoff from Career Appointment: Apply by 03/22/2017 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.


Under general supervision of the HR Operations Manager, provide daily administrative and transactional support to HSHR clients. Perform variety of functions and processes related to on-boarding/payroll entries, timekeeping, general HR customer service, hiring volunteers and being a dedicated HR resource for Health Sciences departments.

While performing his/her duties, the incumbent must demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment. This requires the incumbent to use discretion and have an understanding of sensitive issues, exercise sound judgment with guidance from management, have strong organizational skills and attention to detail, and the ability to be flexible as demands and priorities change. Must be able to prioritize work accordingly to accomplish tasks and projects in a timely manner.

The incumbent also maintains sensitive and confidential information in electronic and paper form. Incumbent must maintain confidentiality and practice discretion. Incumbent must have willingness to perform other duties as assigned and must possess the personal characteristics of professionalism, credibility, reliability, commitment to high standards, innovation, discriminating judgment and accountability.


  • Must have experience with payroll administration and timekeeping procedures, calculating over-time, and monitoring leave balances.

  • Must have experience using online payroll/HR systems. Must have experience using PPS or payroll system for the entry and update of employee information.

  • Must have experience performing administrative functions, general office related tasks and procedures, recording and filing techniques, and operating standard office machines.

  • Demonstrated experience compiling, preparing and proofreading correspondence, reports and informational documents.

  • Must be at an intermediate level in Microsoft Office Suite. Experience using various programs and software for word processing, spreadsheets, presentations, scheduling, entry and retrieval of records, and database management programs.

  • Must have proven experience setting up and maintaining orderly files for rapid ease in retrieval by self and others.

  • Must have the ability to work in dynamic team environment demonstrating service core principles of great communication, continuous learning, customer focus, flexibility, integrity, initiative, teamwork, and change agent.

  • Must have interpersonal communication and customer services skills to clearly and effectively interact with individuals of varying ages, cultural backgrounds, and perspectives to secure and/or provide information to clarify situations, resolve problems, make referrals, and assist clients in a helpful and positive manner.


  • Minimum of one to two (1 - 2) years of HR/payroll experience in an academic/healthcare setting.

  • Graduation from college with a major in business administration, HR, or an allied field; or equivalent combination of education and experience.


  • Must be able to maintain a high degree of discretion, integrity, and sensitivity to confidentiality and privacy.

  • Must be able to work various hours & locations based on business needs.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. U.S. News and World Report’s annual "America’s Best Hospitals" report has repeatedly ranked UC San Diego Health as the #1 health system in San Diego. We invite you to join our dynamic team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UCSD Health Sys
Payroll Title:
UCSD Health Human Resources
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri