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#87127 Personnel/Payroll/Financial Coordinator

Filing Deadline: Mon 4/3/2017

UCSD Layoff from Career Appointment: Apply by 03/22/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Responsible for the independent coordination of payroll and personnel issues as well as financial management for the Human Resources Division of the Department of Housing, Dining, Hospitality, a complex, widespread department, with more than 650 monthly/bi-weekly-paid career employees. Incumbent will perform human resources functions and accurately complete personnel transactions related to recruitment, changes in status or funding, leaves of absence, disability, separations, and final wage calculations/transactions for all assigned career employees.

Update personnel actions utilizing online payroll personnel system (PPS), Online Timekeeping, My Time and internal database (PeopleTrak). Provide back-up for team members processing biweekly and monthly timekeeping. Assist in developing internal policies and procedures.

Duties include application of union contracts and policies governing non-represented and MSP employees; troubleshooting and researching to resolve timekeeping errors and/or pay discrepancies; maintenance of confidential employee records and personnel files. Incumbent will also monitor the Human Resources annual operating budget and will ensure compliance with the University's purchasing and disbursements policies and procedures. Will oversee all purchasing activities.

Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with more than 650 staff employees, 800-1000 student employees and an annual operating budget of $150 million. HDH provides housing for approximately 15,000 undergraduates, grad students, faculty, staff and their families in over400 buildings and approximately 5.3 million sq. ft. Currently, HDH houses 38% of UCSD’s enrolled students with a goal of housing 50% in the near future.

HDH also provides maintenance and repair, contract meals/meal plan management, as well as retail food service, conference services and catering services to student residents, faculty, staff, and campus visitors. Please click here to see the Housing Dining Hospitality website – http://hds.ucsd.edu/

  • Occasional overtime may be required to meet deadlines.


  • Prior experience in payroll and timekeeping process.

  • Prior experience and skill in using personal computers and various office applications. Ability to adapt to new technology, learn, and use a variety of custom software.

  • Excellent communications skills, with ability to effectively communicate with a diverse group of people in person and on the telephone.

  • Excellent interpersonal skills including courtesy, tact and cooperative attitude.

  • Excellent problem solving skills. Ability to perform detailed work accurately and in a timely manner.

  • Strong mathematical skills.

  • Ability to work effectively in a fast-paced office environment with frequent interruptions.

  • Strong organizational skills with ability to work independently and with little supervision; plan workload and meet deadlines.


  • A background check is required.

  • Must have a valid CA driver's license and be able to participate in the DMV Pull program.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

Payroll Title:
Hiring Salary Range
$20.66-$24.25 /hour
Appointment Type:
Appointment Percent:
CX Contract
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri