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#86618 Patient Record Abstractor (Central Valley)

Initial Review Date: Tue 3/21/2017

Please note that this is a 50% part-time position.

UCSD Layoff from Career Appointment: Apply by 02/22/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

Work location is in one of the following counties: Fresno, Kern, Kings, or Tulare.


Under the direction of the Program Chief and the Registry Collection Manager, the Patient Records Abstractor (PRA) shall find all potential cases of children with birth defects from hospitals and laboratories within and bordering assigned registry counties.

The PRA will identify potentially reportable cases by a review of paper and electronic hospital logs and reports at each facility and request the medical records. The PRA will review and abstract data from paper and electronic medical records to be uploaded to the CBDMP registry. Provide requested data needed for special epidemiological studies as required.


  • Extensive theoretical knowledge in human anatomy and biology, disease process and medical terminology typically obtained at the collegiate level.

  • Experience in a health information field (coder, abstractor) which requires regular use of medical terminology. RHIT, CTR, CCS certification or AA degree in Health Information or Health related field (i.e. Nursing, Radiologic Technology) may be substituted for required experience; or an equivalent combination of education and experience.

  • Familiarity with types and manifestations of birth defects.

  • Familiarity with the International Classification of Diseases, 9th Revision diagnostic codes.

  • Knowledge and ability to determine the presence of birth defect(s) by reviewing paper and electronic hospital logs and medical records in order to abstract data.

  • Intermediate level knowledge of word processing programs and Windows environment.

  • Ability to operate laptop computer, deskjet laser printer, microfiche readers, copy machines, fax machines, telephone and calculator.

  • Maintain equipment, materials and space assigned for the purpose of completing job-related tasks (laptop, etc.).

  • Must have strong attention to detail and excellent organizational, written and oral skills.

  • Ability to perform duties with limited supervision.

  • Must at all times, maintain and respect confidentiality of sensitive data, files, etc. Familiar with HIPAA rules and other data confidentiality policies and procedures.


  • Successful completion of a background check is required.

  • Must possess a valid CA driver's license and be able to travel within assigned area.

  • Must have access to reliable transportation; must meet minimum car insurance requirements as required by California law.

  • Ability to travel frequently to various assigned hospitals and/or clinics in one or multiple sites within the following California counties: Fresno, Kern, Kings, and Tulare or other counties as assigned and occasional overnight stays.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. U.S. News and World Report’s annual "America’s Best Hospitals" report has repeatedly ranked UC San Diego Health as the #1 health system in San Diego. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UCSD School of Medicine
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