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#86050 Business Operations Administrator

Filing Deadline: Wed 1/25/2017

UCSD Layoff from Career Appointment: Apply by 1/17/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.

DESCRIPTION

Under direction of the INC MSO, oversee the administration of business operations and responsible for human resource (HR) activities and provide assistance to the MSO regarding departmental procedures with academic personnel (AP) file coordination of the Institute for Neural Computation (INC), and the Center on Global Justice (CGJ). Manage all aspects of human resources, oversee payroll, timekeeping and PPS changes for all staff employees and academics of the unit. Interpret UCSD policies and procedures and develop internal policy and procedures. Serve as advisor to Director(s), MSO, Principal Investigators, Managers and key personnel on all HR/AP functions. Assist MSO in interpreting and implementing policies, procedures, and guidelines related to Human Resources at the departmental level. Present information in a clear, concise manner to managers, academics, staff and student employees. Plan, implement and conduct analyses and produce reports relevant to department responsibilities or procedures. Negotiate and resolve unique HR issues and assist the MSO with AP related issues.

This position will assist the MSO and provide recommendations for managing and overseeing the financial requirements for INC with pre- and post-award administration of contracts and grants, and gift activities. Assists the MSO by implementing financial reporting standards for the ORU and acts on behalf of the MSO, as appropriate, with OPAFS, OCGA, and other campus departments, Assist MSO in the general oversight of fiscal and recharge activity, fiscal administration, effort reporting, Data Security Administration and the Control Tracking system. Participate in strategic planning for the ORU, including identification and development of funding sources to meet department objectives. Assists the MSO with coordination efforts and oversight of the ORU annual report process and Facilities Management for INC occupied space in the San Diego Supercomputer Building. Perform special projects as assigned by MSO and Director.

  • Willing to work occasional overtime and weekends for special events.

QUALIFICATIONS

  • Strong working knowledge of human resources management and practices related to recruitment, hiring, leaves of absence, disability, workers' compensation, terminations, employee union contracts and regulations governing conditions of employment including professional groups within the University setting, bargaining units and non-represented personnel.

  • Experience with human resource policies including classification, compensation, employee relations, performance management, benefits, and payroll. Working knowledge of hiring, classifying, reclassifying, merit, equity, layoff, separations, merits and disciplinary actions.

  • Demonstrated leadership skills to manage conflict resolution, problem solving, team building, and organizational development. Skill to plan, prepare and conduct effective interviews that result in excellent staff recruitments. Ability to determine employee motivational needs and design environment conductive to those needs.

  • Demonstrated knowledge of academic policies relating to compensation, benefits, and timekeeping.

  • Experience analyzing and preparing comprehensive complex budgets with a large portfolio of funds. Experience developing quarterly forecasts, short and long-term projections, and meeting deadlines for financial reports. Experience identifying spending patterns and projecting future expenditures.

  • Demonstrated excellent interpersonal skills to communicate and handle difficult, sensitive and/or confidential matters in a pleasant, diplomatic, effective, and expedient manner. Ability to represent policies and to coach departmental staff on proper procedures to obtain positive results.

  • Experience in reviewing new and reclassified job cards and determining appropriate classification and level based upon analysis of specs, administrative matrix, and by comparing job cards.

  • Excellent writing skills to present material clearly and compose and edit documents effectively. Knowledge of correct spelling and grammar and excellent proofreading skills. Possess strong writing skills to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.

  • Demonstrated experience in maintaining confidentiality of personnel or other sensitive issues and exercise discretion in dealing with controversial or potentially sensitive topics. Proven experience in exercising independent judgment and discretion.

  • Knowledge and experience with complex immigration regulations as they pertain to H1B, J1, F1 immigration status and employment and academic policies and procedures. Proven ability to research, comprehend, analyze and apply new and complex immigration regulations.

  • Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Proficiency working with computer and information management systems.

  • Graduation from college with a major in business administration or an allied field and two years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.

SPECIAL CONDITIONS

  • Background Check required.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UCSD
Payroll Title:
ADMIN ANL SUPV NEX
Department:
INST FOR NEURAL COMPUTATION
Hiring Salary Range
$56,000 - $76,000/year
Worksite:
Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
Days, 8 hrs/day, Mon-Fri