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#109664 CTO Associate Administrative Director

Filing Deadline: Thu 6/24/2021

UCSD Layoff from Career Appointment: Apply by 06/15/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 06/24/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The UCSD Moores Cancer Center (MCC) is one of only 40 National Cancer Institute-designated Comprehensive Cancer Centers in the United States. This designation is reserved for cancer centers with the highest achievements in cancer research, clinical care, education, and community contributions. Moores Cancer Center strives to stay at the forefront of emerging cancer research in a patient centric environment. Principal Investigators (PIs) in the MCC conduct clinical trials to test new treatments for people affected by cancer with the goal of finding better ways to prevent cancer, treat cancer, and care for cancer patients.

The Clinical Trials Office (CTO) Associate Administrative Director (AAD) for the Moores Cancer Center reports directly to the Administrative Director. As the second most senior manager in the CTO, the AAD serves as a senior administrative leader in the Cancer Center with leadership and management authority for several key functions of the clinical research enterprise, including all data management, compliance, regulatory affairs, and personnel business matters.

Responsible for working directly with the Senior Deputy Director for Clinical Research on grant and research development and will provide critical decision support to CTO and Cancer Center faculty and administrative leadership on clinical research initiatives. Responsible for high level project management, strategic planning, and will initially supervise a team of 11 support staff and 4 managers, with an additional 14 indirect reports. This position is also responsible for assisting in managing 13 Project Managers in coordination with the Administrative Director. It is expected this group will grow quickly given current CTO development. Oversee development and maintenance of a new Phase 1 Unit for oncology. Significant emphasis on Clinical Trials Administration for investigator-initiated, IND trials with implications for Cancer Center comprehensive status.


  • Nine (9) years of related experience, education/training, OR a Bachelor’s degree in related area plus five (5) years of related experience/training.

  • Broad knowledge of clinical or laboratory research and clinical research philosophy. Demonstrated ability to translate clinical research philosophy into business best practices in a trial setting.

  • Proven project management skills. Ability to effectively manage multiple priorities, prioritize projects and meet the demands of a fast-paced and dynamic work environment. Adaptable to quickly changing priorities. Skills to drive a project from idea generation and initiation through start-up and maintenance throughout.

  • Experience managing people with a wide range of educational backgrounds and skills. Proven management and conflict resolution skills to effectively lead and motivate others. Experience in training others in the field of research. Strong leadership, management, strategic planning, supervisory, and consensus building skills. Working knowledge and ability to apply effective management skills principle and practices to successfully administer and lead a large and complex clinical trials unit.

  • Strong communicator; includes verbal and written, active listening, critical thinking, persuasiveness, advising and counseling skills. Clear and concise communicator. Ability to influence and negotiate.

  • Excellent interpersonal skills, including but not limited to: problem-solving, teamwork development, leadership, mentorship. Interpersonal skills to effectively motivate others. Works well with others to achieve common goals. Ability to cultivate relationships with multiple stakeholders at various levels of administration.

  • Ability to perform all commonly applicable functions in word processing and spreadsheet software. Effectively uses campus' clinical information and documentation application programs. Proven ability utilizing clinical trial management systems.

  • Skills to work collaboratively with other cross-functional teams. Ability to interface and collaborate with other members of an extended study team. Ability to influence/persuade. Proven ability to effectively coordinate and integrate programs with others in division, department, and organization.

  • In-depth knowledge of UC, FDA, HCFA, and state/federal billing compliance policies/procedures. Experience working with FDA policies regulating clinical trials.

  • Proven advanced analytical, business, and statistical skills.

  • Ability to serve as a senior member of the department management team, with excellent business acumen and superb oral and written communication skills. Skills to maintain a professional, ethical attitude.

  • Thorough knowledge of government regulations and compliance issues regarding clinical research and protection of human subjects and compliance with special regulations for academic institutions.

  • Experience overseeing the preparation and review of the clinical research/clinical trial budget preparation and negotiation to ensure appropriate resource allocation and cost accounting standards for clinical trials.

  • Strong leadership skills with experience addressing diverse problems that affect the unit's resources and management. Extensive knowledge of regulatory affairs and personnel management concepts.

  • Working knowledge of pharmaceutical industry negotiating strategies and contract law. This includes the promotion, negotiation and execution of industry sponsored contracts and budget preparation.

  • Extensive experience in clinical research trials and clinical trial protocol development and implementation. Knowledge of clinical trials components including statistics, study methodology, informed consent, eligibility, and adverse events. Success and skill at researching, analyzing, and evaluating information for preparation of clinical research protocols. In-depth knowledge of feasibility and regulatory issues in clinical research.

  • Knowledge of hematology/oncology and oncology clinical research. Experience differentiating various cancers by stage, histology, and site to determine patient eligibility for protocols and assure accurate randomization.

  • Experience in analyzing large quantities of research data, extract pertinent data, analyze and present data effectively. Experience writing oncology reports and/or research and analytical studies that are communicated to academic administrative audiences.

  • Proven experience in clinical data management and Electronic Data Capture (EDC) systems, such as CREDIT, CTSU, CTRP, CTMS/Velos, etc.

  • Demonstrated experience in oncology clinical trials.

  • Clinical Trial Professional certification from a professional society within one (1) year in position.


  • Background and theoretical knowledge in a biological science.
  • Master's degree in public health, clinical research, business management, or other related field or equivalent work experience, and minimum (5) years of relevant or equivalent combinations of education and work experience.


  • Employment is subject to a criminal background check and pre-employment physical.
  • Must be able to work various hours and locations based on business needs.
  • Must have ready access to reliable transportation and be willing to travel off-site.
  • Must be willing to complete ethics training.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

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UC San Diego School of Medicine
Payroll Title:
CANCER CENTER/ Clinical Trials Office
Salary Range
Commensurate with Experience
Moores Cancer Center
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday


As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.