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#109220 Career Advisor and Outreach Manager

Filing Deadline: Mon 5/17/2021

UCSD Layoff from Career Appointment: Apply by 05/06/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/17/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.



The Office of Advanced Professional Education and Development (OAPED) at UCSD Extension addresses and supports graduate-level education conducted in partnership with campus departments, primarily in Health Sciences, who host and oversee the graduate programs' curriculum while OAPED oversees student services administration and financial operations . Participants are primarily working adults, pursuing graduate level degrees or learning experiences. Curriculum is academically traditional, but oriented to practicing adults who demand adjustments in context and format. Accordingly, close and constant coordination with faculty, campus departments and administrative units is essential. Student expectations are also heightened, so customer service and attention to student success is vital.

UC San Diego Extension is fully self-supporting, operating year-round (12 months of active instruction) with a budget of $47 million annually in primarily fee income. The unit has over 200 career employees, including academic, management, staff and executive, as well as represented and non-represented positions. Many casual or contract employees and student workers also serve in the organization. In addition, Extension employs more than 1,000 active by-agreement instructors.

Extension operates in 200,000 square feet of managed space, including a large off-campus classroom facility. The unit maintains a robust online learning platform, operating 24/7 with web-casting and video-conferencing capability. Extension also has a strong web presence with e-commerce operating 24/7. There are over 60,000 enrollment transactions annually; 35,000 outreach certification transactions and 25,000 service transactions. Extension supports a robust network of representatives, agents, and students (both residential and online) around the globe. Along with all of this, Extension operates two television stations, a variety of public lecture programs and is active in federal, state, local, and private research and technical assistance programs and activities.

As of Fall 2020, the University has assumed ownership of a major downtown center for which Extension is taking full financial and programming responsibility. The 66,000-square-foot building will support a rich mix of campus-based and community programs reflecting the teaching, research and public service mission of UC San Diego: classroom instruction, continuing education, arts and cultural performances, civic events and collaborative community projects.


The Career Advisor and Outreach Manager is a highly-experienced professional with a full understanding of the healthcare, life-sciences, biotechnology and pharmaceutical industry practices to provide counsel on the range of career and experiential opportunities for adult students and alumni in advanced graduate degree programs administered through UCSD Extension. The position oversees efforts to advise and connect adult students with appropriate job, internship and other experiential opportunities and provide career advising with a focus in the field of health sciences/healthcare.

As the career adviser, this position provides basic resume formatting and interview skills - building support to the current student populations in form of workshops and one on one advising sessions. Builds personal relationships with the students through their "life-cycle" in the program (i.e. from recruitment through graduation) and engages them in recruitment and outreach activities. Identifies and recommends prospective employers from industry as program advisors. Actively engages program alumni to sustain productive relationships for program development and building ongoing qualified prospective student base.

Supports the department's and the programs' ongoing recruitment activities and engages in equity, diversity and inclusion efforts. Serves as a key resource and advisor to the executive program management and faculty leaders regarding program design, requirements, and changes as they relate to graduate student outreach activities, alumni relations and employment market trends. In conjunction with the program director and other stakeholders, participates in long-range strategic planning as it relates to industry and student outreach, alumni engagement and data collection, and career advising. Periodic travel to build and maintain relations with clients may be required.

  • Please submit a cover letter for a complete application.


  • Advanced degree in related area and/or equivalent experience/training.

  • Advanced knowledge of, and experience working in, counseling adult professionals and demonstrated ability to apply sophisticated advising concepts and experience to address intricate and complex student issues.

  • Advanced experience with career development theory and designing and implementing innovative career development programs including those that empower students to utilize proven resources to identify and pursue their career goals.

  • Demonstrated experience in building, engaging, and managing a broad and current network of prospective employers.

  • Demonstrated experience designing, developing, delivering, and managing educational programs for adults.

  • Effective interpersonal, group, and cross-cultural communication and leadership experience. Experience with group dynamics and ability to lead and facilitate effective groups discussions and dialogue.

  • Proven experience creating and delivering effective presentations to large and small groups. Ability to work with people from diverse cultures.

  • Strong oral and written communication and interpersonal skills to effectively work and interact with diverse groups and individual faculty, staff, students, university administrators, corporate clients and constituent organizations.

  • Proficient ability and knowledge of using software applications including but not limited to MS Excel, Word, Access, PowerPoint, CRM and range of social media applications.

  • Experience recognizing marketing opportunities and utilizing sound public relations/marketing techniques and strategies.

  • Basic knowledge of career development theories, adult development theory, counseling processes, career coaching techniques, career decision making, learning styles, and job search techniques.

  • Basic knowledge of UC programs, career services, recruiting and staffing methods, and employment trends.

  • Thorough analytical skills to conduct analysis and develop recommendations, demonstrating organization and problem-solving skills.

  • Knowledge of academic, vocational, career programs and opportunities with the ability to apply theories and principles of higher education.


  • Background check is required.

  • Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form will be required.

  • Must be available for occasional evenings/weekends and may be required to attend conferences/programs both locally and out-of-town, as requested. Some overtime during peak periods may be required.

  • Incumbent must have own transportation, insurance, and a valid California Driver's License.

  • Periodic travel to build and maintain relations with clients may be required.

The effects of the COVID-19 pandemic have impacted UC San Diego Campus hiring. UCSD Campus will continue to recruit for essential positions and we ask for your understanding and patience with our application process during this unprecedented time. For more information regarding steps we are taking to keep applicants and staff safe during this time, please view: https://blink.ucsd.edu/HR/services/covid-19/Video-Interview-Tips-for-Candidates.-April4-2020.pdf Additional information about UC San Diego’s response to the COVID-19 pandemic: https://returntolearn.ucsd.edu/ and https://blink.ucsd.edu/HR/services/covid-19/index.html.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$23.00 - $27.78 /hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri