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#103546 Department Business Officer

Filing Deadline: Thu 2/27/2020

Recognized as one of the top 10 research universities worldwide, a culture of collaboration sparks discoveries that advance society and drive economic impact. Best practices, best people at the best place to work! Our team is looking to add an experienced individual as the new Department Business Officer. If you are a strategic leader with an innovative mind, we want you!


UC San Diego Health Sciences is a multi-billion dollar organization encompassing 18 academic departments, 3 professional schools, 2 hospitals, and numerous programs dedicated toward fulfilling the Health Sciences education, research, and clinical missions. The UC San Diego Department of Neurological Surgery is among the leading neurosurgical centers in the country, and offers challenging career opportunities in the diverse areas of state-of-the-art clinical services, advanced educational programs, and cutting-edge research. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

The Department Business Officer (DBO) is responsible for coordinating strategic and operational requirements of the Department of Neurological Surgery (DNS). Incumbent performs a wide variety of departmental administrative functions including: general department administration, financial administration, academic personnel and salary administration, Human Resources functions, Sponsored projects administration including all grants and contracts, Clinical Trials, Human and Animal subjects protocol, space and facilities management, practice management, program planning, credentialing matters, and information systems management and development.

In addition to reporting to the Department Chair, the DNS DBO will act as a liaison with the Health System Chief Administrative Officer and/or Senior Director, Medical Group leadership, and the Vice Chancellor Health Sciences (VCHS)/School of Medicine Dean's office. The department activities and faculty are located across eight main sites. Incumbent manages strategic and operational planning as well as ongoing operations under the general direction of the Chair of the Department. For all financial and budgeting matters, the DBO has a dual reporting accountability to the VCHS Controller. Annual revenues and expenditures projected at over $14 million per fiscal year for Clinical and Academic missions, with projected 10% annual growth.

Over the course of five years, expected FY operating budget could be in the range of $20-25M. Additionally, Physician Group operations for Neurosurgery are budgeted at $15M expenditures. The DNS DBO is also responsible for the Research mission, working closely with the VCHS Research Service Core (RSC) and Moores Cancer Center. Incumbent will have the opportunity to participate in programs which impact not only the evolution of school-wide organizational policies, but also exert influence at a national level via participation in Neurosurgical societal organizations (AANS,CNS,etc).

The DNS DBO acts as a strategic partner to the Department Chair to grow all programs. The department has experienced tremendous growth the previous two years, and is expected to continue that trajectory. Incumbent is crucial in overseeing department finances, recruiting key faculty, enhancing and growing academic and research missions and working closely with Health System and VCO financial teams to manage all related department finances. Incumbent requires constant originality in problem resolution, strategic thinking and analysis. The DNS DBO establishes operational objectives and work plans, and delegates assignments to subordinates.

Responsible for managing, preparing, administering, and directing departmental resources. Responsible for directing centralized resources across VCHS service units (HR/RSC/ASA/VCHS space). Incumbent plays a critical role in monitoring division and department adherence to approved budget, as well as compliance with all applicable University policies including, but not limited to, COI/COC annual reporting. Incumbent is involved in developing, modifying and executing organizational policies that impact immediate operations and may also have organization-wide effects by representing the department in campus leadership meetings and Health System councils.


  • Bachelor's Degree in related area; or equivalent combination of experience and training.

  • A minimum of eight (8+) or more years of relevant experience.

  • Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.

  • Theoretical knowledge, experience, skill to manage complex organizational finance and operations. Knowledge of auditing procedures and internal control systems. Demonstrated financial, budgetary and analytical experience.

  • Proven ability to develop financial and programmatic models. Ability to analyze complex data, evaluate results and develop recommendations. Knowledge of advanced accounting principles and procedures. Knowledge of University and other Health Care cost accounting standards.

  • Strong ability to provide effective leadership in a diverse, ever-changing and unpredictable environment. Experience and ability to establish metrics for department and employee goals. High level skill in assessing needs and developing strategies to support diversity and inclusion.

  • Excellent project management skills, including the capability of managing capital projects.

  • Theoretical knowledge, experience, proven skill to manage complex organizational finance and operations.

  • Thorough knowledge and ability to oversee research programs and contracts and grants activity. Skill to interpret and negotiate contracts.

  • Demonstrated knowledge of academic personnel management and of graduate and/or undergraduate educational programs.

  • Strong ability to quickly evaluate complex issues and identify multiple options for resolution. Ability to solve complex, non-routine, and time sensitive problems.

  • Thorough knowledge of Human Resources management and labor relations, and demonstrated ability to apply business acumen, management concepts, and counseling for all personnel on daily operational issues.

  • Knowledge of varying compensation policies and differentials. Ability to model faculty/physician compensation practices based on changes of philosophy and new incentives. Ability to link compensation to strategic goals.

  • Thorough knowledge of the policies and procedures of public and private funding sources. Ability to develop and implement policies and procedures.

  • Proven knowledge and experience in facilities management including funding, planning, design, construction and renovation of space.

  • Thorough knowledge of common organization-specific and other computer application programs. Ability to oversee the development of management information systems.

  • Strong interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service. Skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.

  • Personal characteristics of professionalism, credibility, commitment to high standards, innovation, discriminating judgment and accountability.


Master's Degree preferred.


  • Employment is subject to a criminal background check.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.

This position is eligible for full benefits first day of hire:
a) Health/Dental/Vision Insurance.
b) Vacation/holidays (18 vacation days & 13 paid holidays a year).
c) Work/Life Balance.
d) UC Retirement Plan.

For more information about UCSD Benefits please visit and UCSD Work/Life visit.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego School of Medicine
Payroll Title:
Department of Neurosurgery
Salary Range
Commensurate with Experience
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri


As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.