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#101648 Gift Intake Analyst

Filing Deadline: Wed 9/25/2019

UCSD Layoff from Career Appointment: Apply by 09/16/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 09/25/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Gift Intake Analyst independently performs complex analytical functions related to the initial gift analysis, classification, and acceptance of all incoming gifts, memberships, pledges, and private grants to the UC San Diego Foundation and to The Regents.

The incumbent must be able to understand and apply internal auditing policies and generally accepted accounting policies/principles to review and analyze completeness and accuracy of all gift related financial activities. The position requires the incumbent to demonstrate extraordinary standards of care and understanding of risks, fiduciary obligations, and internal control issues to ensure compliance with IRS regulations, UC San Diego Foundation, Campus and UC Office of the President Accounting policies and procedures.

The position is responsible for all gift processing including cash handling operations, credit card transactions, financial recording of UC San Diego Foundation and the Regents gifts and preparation of all gift, reporting, and biographical data for input into a complex alumni/donor database - Blackbaud CRM.

The incumbent will act as primarily liaison with the Development Office, Campus departments, OPAFS, the UC San Diego Foundation Accounting Office, the Office of Contract and Grant Administration among other financial and accounting entities to resolve gift processing issues.

Uses professional concepts. Applies organizational policies and procedures to resolve various issues. Works on problems of limited to moderate scope where analysis of situations or data requires a review of multiple factors. Exercises judgment within defined procedures and practices to determine appropriate action. Contacts are primarily internal to the department, but may also be external.

  • Must have access to reliable transportation. Must be willing and able to travel.
  • Occasional evenings and weekends may be required.


  • A Bachelor's Degree or equivalent experience in Accounting or Business. In addition, a specific verifiable requirement is the successful completion of college level accounting courses through the intermediate accounting level.

  • Strong analytical, research, and comprehension skills; ability to analyze and summarize accounting data; develop strategies for problem resolution as well as completing projects and tasks in a timely and accurate manner.

  • Proven ability to understand and work with gift policies, donor recognition, major gifts, annual giving, and special gifts. Knowledge of and extensive work experience in the application of theories, principals, and practices of accounting with emphasis on internal controls and review.

  • Ability to understand and use complex law, policies and procedures with emphasis on IRS laws governing charitable giving. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources.

  • Demonstrated ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments; working knowledge of finance policies, practices, and systems.

  • Proven knowledge and skill in using automated accounting and database systems and familiarity with automated input, review and reconciliation of journal entries, ledger accounts, and credit transactions.

  • Strong understanding of a corporate or non-profit/government environment dealing with high volume and complex transactions involving cash receipts/sales/gifts through the accounting system, up to and including general ledger and financial statement outcome.

  • Proficient skills using computer applications Word, Access, Excel or similar software. Ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.

  • Good mathematical ability, with skill to comprehend and perform standard and complex calculations. Ability to apply such knowledge to the task at hand. Ability to compile data, reconcile balances, and present numerical information in a logical, consistent and comprehensive format.

  • Demonstrated ability to effectively present information verbally and in writing clearly and concisely.

  • Ability to establish and maintain supportive interpersonal relationships with coworkers and customers and to provide quality and courteous services to internal and external customers.

  • Excellent service orientation and critical thinking skills. Ability using organizational skills to multitask in a high volume environment.


  • Job offer is contingent upon a satisfactory clearance based on background check results.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$48,900 - $57,000 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Mon-Fri