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UCSD Internal Recruitment
34 of 39 Positions

#108071 Training Programs Coordinator

Extended Deadline: Mon 6/14/2021

UCSD Layoff from Career Appointment: Apply by 03/01/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 03/03/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

This position has recently been accreted by CX union, and will be a part of that union moving forward.


The UC San Diego Department of Bioengineering consists of ~25 ladder rank faculty, ~600 enrolled undergraduate students, ~280 graduate students, ~45 postdoctoral scholars, and ~115 staff positions. The department is consistently ranked as one of the top departments of Bioengineering in the world. It has a $10M annual allocation of State and University funds and holds a multi-million research portfolio (17.7 MIL in total contract & grant expenditures), including awards (but not limited) from the NIH, NSF, other federal flow through, and gifts/private funding. The Department of Bioengineering is one of six departments in the nationally ranked Jacobs School of Engineering. It enjoys close collaborations with the UC San Diego School of Medicine, the Institute of Engineering in Medicine (IEM), the Scripps Research Institute, the Sanford Burnham Institute, and the Salk Institute for Biological Studies, among other Divisions and Programs on campus.

The UC San Diego Department of Bioengineering offers the following graduate degrees: Masters of Engineering, Masters of Science, combined Bachelors of Science/Masters of Science, Ph.D. and (in conjunction with the UC San Diego School of Medicine) a combined M.D./Ph.D. degree program. Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administers defined operational program. Analyzes and resolves operational problems of moderate scope.

Under the supervision of the Management Services Officer (MSO) and the training grant Principal Investigators (PIs), the Training Programs Coordinator is responsible for coordinating all of the training grant proposals and renewal applications for the NIH, NSF, Dept. of Education, and other agencies, and participates in other training grant support initiatives. In addition to the programmatic and administrative responsibilities for the training grants in the department, the position is also responsible for planning and coordinating regular events, trainee presentations, workshops, guest lectures and symposia. This individual will be the Subject matter expert for programmatic compliance by maintaining relationships with funding agencies, and UCSD training grant program directors. They will be adept in the assembly of Data Tables needed for these funding mechanisms and remain aware of recent or proposed agency changes application requirements. They will know and/or develop means to efficiently gather and collate needed data, maintaining campus-wide contacts to efficiently supply PI/Program Directors with needed standard language, data sets and budget support documentation.

This position has primary responsibility for support and mentoring of administrative staff in data acquisition, data issue identification/resolution, and production of data tables for training grant proposals, the accuracy, and completeness of which are critical for the success of training grant proposals. The Training Programs Coordinator provides direct guidance to proposal teams and participating faculty and administrators regarding training grant data needs and NIH compliance, helps develop training grant proposal and administration aids, develops new internal tools, maintains a database of training grant data, and participates in support of active training grants and special projects as needed. The Training Programs Coordinator will work closely with departments and training grant directors to ensure successful aims of the programs are met, grant management and ensure that grants are in compliance with regulatory, funding agency and policy requirements. Other projects related to program activities, student and faculty support may be assigned on an as-needed basis.

  • This position is open until filled. First Review Date 03/25/21.


  • Knowledge and experience with fiscal administration including reimbursements, travel, payment authorizations, contract and proposal preparation.

  • Knowledge of contract and grant proposal submission to federal, state or private funding organizations. Including training grants ((e.g., NIH T32, T90/R90, F30, F31, AHRQ T32, CDC T03).

  • Thorough knowledge and experience with fiscal administration including contract and proposal preparation.

  • Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.

  • Excellent interpersonal skills including tact, diplomacy and flexibility. Ability to work in a team framework with staff, faculty, and a diverse student body. Ability to constructively participate in group discussions regarding procedures and goals of department. Ability to maintain strict confidentiality in all areas of work. Ability and willingness to uphold the UC San Diego Principles of Community.

  • Ability to communicate orally in a clear, concise manner. Effective writing skills including English usage, spelling, grammar and punctuation. Demonstrated ability to formulate and present written material in a logical and comprehensive manner.

  • Strong time management, organizational and multi-tasking skills. Ability to establish priorities, meet multiple and frequently changing deadlines with flexibility. Ability to process a high volume of work while under pressure, and maintain a high level of accuracy. Ability to work well independently.

  • Ability to use initiative and creativity to develop, anticipate and administer new procedures and practices that recognize changing work patterns. Ability to organize and analyze a variety of information and to make strategic recommendations. Skills in monitoring/assessing people, processes or services, to make improvements.

  • Graduation from college with a degree in business administration, economics, statistics, education and administration, or an allied field; and two (2) years of experience in administrative analysis or operations research; or an equivalent combination of education and experience.

  • Strong analytical skills to identify problems and develop solutions. Ability to independently initiate, plan, develop, implement, manage, and evaluate multiple programmatic activities and events.

  • Knowledge of University processes and procedures. Understanding of University rules and regulations.

  • Ability to interact with and clarify procedures for faculty by collecting research. Manage the implementation of new policies if necessary.

  • Ability to compile data and provide detailed statistical reports. Ability to locate and utilize research/resource materials.

  • Strong knowledge of pertinent computer application programs, including University-specific applications and databases, departmental applications, word processing, spreadsheets, PowerPoint, and email. Ability to work in a highly-computerized environment, and must have the ability to add and update knowledge and skills as needed to meet the direction of the organization. Ability to compile data and provide detailed statistical reports.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$43,900 - $56,000 /year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day, Mon-Fri