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#90429 Review & Advancement Asst. Analyst (Academic HR)

Filing Deadline: Fri 1/26/2018

UCSD Layoff from Career Appointment: Apply by 10/16/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.

UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.


Under supervision and guidance of the ARC Reviews Manager and Analysts, the ARC Review & Advancement Assistant Analyst will provide academic personnel services to Health Sciences departments and units through a shared service business model. In conjunction with the Reviews analysts, incumbent will share responsibility for administering academic personnel policies that span a comprehensive array of functional areas including but not limited to: faculty and academic employment (e.g. Senate and Non-Senate Faculty, Specialists, Project Scientists, Research Scientists, Lecturers, Unit 18s, and CLIFF) appointment and merit advancement, academic review, layoffs, immigration/visa processing, training and development, etc. The assistant analyst will primarily be responsible for his/her assigned academic reviews and advancement for each designated department portfolio.

In conjunction with the Reviews Manager and Analyst, participate in the planning, development, and comprehensive management of the faculty and academic appointment process. Analyze, interpret, and make recommendations on academic personnel policies and procedures. Generate and review confidential documents for academic advancement, and provides analysis and recommendations. Provide analytical support and preparation to the Reviews Analyst designated to his/her department portfolio. Assist the Reviews Analyst in preparing for the weekly, biweekly, and/or monthly client conference calls to discuss current transactions for the department. Under the guidance of the Reviews Manager or Analyst, incumbent will help in addressing department concerns and/or issues. Manage workflow and deadlines. Develop and prepare reports in a timely manner as it pertains to appointment end dates, visa end dates, etc. and take timely action. Audit and maintain academic files to ensure compliance with university policies and procedures.

Provide analytical and program support for various academic affairs functions within the Academic Resource Center. The position will assist in the development and implementation of academic affairs training and other special projects and programs for Health Sciences departments as necessary. Incumbent will serve as a shared services resource on academic affairs providing consultative services and acting as liaison between the ARC and Department Business Offices, faculty, Payroll, VA, Division Administrators, division staff, and other internal/external offices. Assist in short and long term planning, policy and program development, workflow assessment, and make recommendations to improve business processes and efficiency. Participate in short and long range planning and systems development. Assist in all other duties related to academic personnel administration as required.


  • Graduation from college with a major in business administration, or an allied field or equivalent combination of education and experience.

  • Demonstrated working knowledge and experience of a broad scope of complex personnel related functions including generally accepted business standards related to appointment classification and compensation, recruitment and selection, policy and procedure development, compliance management, benefits administration, organizational development, terminations and layoffs, and affirmative action.

  • Demonstrated experience facilitating the academic review process for full time faculty and professional researchers including the ability to train staff on the duties and tasks related to the academic review process.

  • Demonstrated experience determining career path progression for new and junior faculty with ability to give sound advice on how to progress academically as defined by the faculty member, Division Chief and Department Chair.

  • Familiarity and/or working knowledge of academic personnel and academic affirmative action policies and procedures. Working knowledge of university academic personnel policies and procedures with ability to interpret, analyze, and apply.

  • Demonstrated experience analyzing CVs and histories; making sound recommendations as to placement in appropriate series, rank, and step.

  • Demonstrated ability to consult and act on initiative to implement a wide variety academic personnel functions and maintain absolute reliability in handling confidential and sensitive matters.

  • Demonstrated working knowledge of faculty and staff benefits. Knowledge and experience with leave administration (FMLA & CFRA).


  • Familiarity and working knowledge of School of Medicine faculty salary scales and compensation plan. Demonstrated experience and knowledge of state funded contracts and grants, funding sources and clinical sources, as they relate to academic salary compensation.

  • Familiarity using Personnel Payroll System (PPS), Integrated Financial Information System (IFIS), UC Web-based systems, and other University systems.


  • Employment is subject to a criminal background check.

  • Candidates must be willing to travel to various Health Sciences locations: Campus, Hillcrest, East Campus, etc. and maintain a flexible work schedule based on customer needs.

  • Must be willing to work occasional overtime as needed for deadlines and may be required to attend occasional meetings on the weekends.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego School of Medicine
Payroll Title:
Salary Range
Commensurate with Experience
Mission Valley
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Work Schedule:
Days, 8 hrs/day, Mon-Fri


As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.