This position will remain open until a successful candidate has been identified.
UCSD Layoff from Career Appointment: Apply by 05/13/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 05/24/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
This position will be hired at the Research Administrator 2 or Research Administrator 3 level depending on the experience of the selected candidate.
UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.
The incumbent will work as Fund Specialist for the Psychiatry Business Office providing financial analysis, fiscal management and administration of a full range of extramural grants, contracts, subcontracts, and service agreements totaling approximately $5 million in funds and coordination of proposal submissions. Responsible for pre- and post-award administration. Works with Principal Investigators (PI) with multiple fund sources and awards to coordinate research program funding. Monitors financial results and identifies funding to meet all faculty and staffing commitments. Independently identifies variances, resolves problems and/or make recommendations in accordance with departmental, university, and agency regulations. Develops and analyzes budgets along with providing guidance and assistance to faculty and staff. Serves as liaison as necessary with Office of Contract and Grant Administration (OCGA), SOM Dean's office and Office of Post Award Financial Services (OPAFS).
Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NIH/NSF proposals, private foundations, where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. Serves as back-up Department ECERT (Electronic Certification of Effort and Reporting Tool) coordinator and provides guidance and training for effort reporting compliance.
As a part of yearly budget process, prepare complex salary worksheets for each of the faculty members assigned. Coordinates PI and departmental approval of funding sources and salary rate. Works with various fund managers to confirm renewal of faculty funding on projects for the FY. Monitors the implementation of the worksheets in PPS to ensure the percent efforts, indices, salary rates Va 8ths and titles are error-free. When errors are found, works with ARC to correct them in a timely manner so that that PIs are not under/overpaid.
Six (6) years of related experience, education/training; OR a Bachelor’s degree in related area plus two (2) years of related experience/training
Thorough knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Proven ability to perform moderately complex financial analysis and customized reporting. Ability to manage a high volume of transactions.
Proficient competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Proven ability to serve as backup departmental Express Card (EC) administrator and backup departmental ECERT coordinator.
Demonstrated experience in reviewing funding announcements and accompanying guidelines for various proposals and advise PIs on drafting proposal budgets with respect to available funds.
Strong ability to understand, analyze and interpret complex written material, financial data and computer generated models/information to effectively communicate results to PIs.
Proven ability to perform internal audits of procedures to ensure compliance with OMB A-110, OMB A-133 and OMB A-121.
Ability to maintain a professional attitude during interaction with a wide variety of personalities in demanding situations and maintain cooperative working relationships with staff and faculty and to work effectively as part of a team.
- User-level knowledge of Oracle, Financial System and Concur, Blink, UCPath, or equivalent programs.
- Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
- In-depth knowledge and current experience in contract and grant proposal formats, preparation, submission and administration, as well as federal, state and private granting agency regulations.
- Experience in projecting salary, benefit and indirect costs with knowledge of payroll and personnel regulations including impact of salaries, merits, range adjustments and benefit costs.
- In depth working knowledge of federal and non-federal agency requirements and regulations for sponsored research from proposal preparation through close out, including but not limited to Cost Accounting Standards.
- Ability to analyze and prepare budgets, to identify spending patterns and project future expenditures.
- Employment is subject to a criminal background check.
- Must be able to work overtime in the evenings and weekends as needed.
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!
Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.
UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
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