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#102601 Asst Director Health Science Planning & Space Mgmt

Extended Review Date: Wed 3/11/2020

Special Selection Applicants: Apply by 11/25/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


UC San Diego Health Sciences is a multi-billion dollar organization encompassing 18 academic departments (16 clinical, 2 basic sciences), 3 professional schools (School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, Wertheim School of Public Health), 2 hospitals, and numerous programs dedicated toward fulfilling the Health Sciences education, research, and clinical missions. Position is located in the Health Sciences Planning and Space Management office within the Vice Chancellor Health Science (VCHS) Office. As a top-ranking, future oriented organization, we offer challenging career opportunities in a fast-paced and innovative environment. The Vice Chancellor’s Office follows a progressive philosophy of career-path development for its employees.

The Assistant Director, Health Sciences Planning and Space Management is responsible for the strategic and long range planning, development, operation, and management of Health Sciences research and instructional space portfolio. Manages a team responsible for the assignment and utilization review of over 1.0 million assignable square feet in support of Health Sciences’ $686M annual research portfolio (FY18). Responsible for the management and oversight of strategic space planning (space utilization reviews, space requests and assignments, operational management of research space), renovation and construction project planning (development of scope, budget and schedule), and capital project justification (financial analytics, faculty occupant research requirements, business case development) and internal controls (space data integrity, production and management of all data and analytics used by the Vice Chancellor’s Health Sciences Space Advisory Committee for decisions and internal agreements). Creatively resolves unforeseen space assignment challenges by optimizing available facilities and leveraging fiscal resources to create new space and independently negotiate space reassignments with School Deans, Department Chairs, ORU Directors, and senior administrative leaders throughout the Health Sciences organization.

The Assistant Director will independently develop a dynamic projection of future space needs based on an understanding of the educational trends, new research directions, and fiscal limitations. Will also manage a separate team who monitors all phases of Health Sciences capital renovation and construction on educational and research projects. Responsible for the management of heavily focused data analytics which relate space characteristics to sponsored program (contracts and grants) financial information. Conducts and manages field verification efforts to meet with researchers and administrators at their space to understand and evaluate how space is used beyond fiscal and space data. While this is a leadership position, incumbent will help and lead subordinates in the completion of their work while looking for process improvements and other solutions to optimize workloads and outcomes. Will be a collaborative partner who confidently articulates thoughts and ideas which demonstrates maturity and subject matter expertise and has the desire to fully support the department's mission and leader. Expected to assume more responsible management roles as required and must be capable to act on behalf of the Senior Director as needed.

The Assistant Director will use management and organizational skills to influence peers with a sensitivity toward collaborating with clients to achieve win/win solutions, demonstrate resourcefulness and innovative thinking. Manages with a sense of urgency to meet client's needs in a timely manner, and possesses experience applying best practice supervisory/ management tactics to mentor and motivate subordinates. Authors and advocates long-term and short-term strategic plans to achieve the objectives of the organization, receives assignments and objectives from Health Sciences senior leadership, and determines how to use resources to meet planning program schedules and goals. Responsible for directly managing a space or renovation planning project and helps establishes planning goals and monitors projects to ensure compliance with university and Health Sciences standards. Directs and guides subordinates to achieve goals in accordance with established policies and develops plans and staffing/ financial needs to complete them. Uses advanced planning concepts and objectives to resolve highly complex issues and provide high level expertise and assistance to senior management. Participates in the development of short and long range development plans, and proposes/recommends revisions and/or refinements, including identifying and proposing solutions to potential problem areas.


  • Bachelor's Degree in related area; and/or equivalent combination of experience/ training.

  • A minimum of five (5+) or more years of relevant experience in planning and space management.

  • Advanced knowledge/ skills in city planning, architecture, or other planning-related fields. Strategic planning, space planning, master planning experience.

  • Strong understanding of space assignment utilization and management principles, processes and best practices, ideally in a similar research-oriented, graduate or higher education setting.

  • Advanced knowledge/skills in data analysis for planning purposes. Ability to both work with current state data and complete projections and meaningful analysis to address future needs or otherwise develop plans that will assist leadership in making informed decisions.

  • Excellent written, verbal, and interpersonal communication skill. Superb political acumen. Ability to effectively communicate, written and verbal forms, with broad spectrum of faculty, administrators, and officials in the University system and broad variety of people outside of the University.

  • Strong analytical and project management skills. Proven problem solving ability including recognizing problems, developing potential solutions, implementing appropriate solutions, and monitoring and evaluating results or progress.

  • Advanced knowledge of the organization, including its architectural history, short and long range development plans, infrastructure and current, ongoing and future design and construction plans.

  • Demonstrated leadership skills and experience applying best practice supervisory/management tactics to mentor and motivate subordinates. A team player with confidence to articulate thoughts and ideas which demonstrate confidence and maturity.

  • High-level skill in excel (pivot tables), database programs (complex data analysis) and presentation software (power point, visio, etc). Proven ability to analyze complex situations, data and/or issues and develop clear and concise options, recommendations or reports. Skill in using computerized systems/programs for analyses and report preparation.

  • Strong organization skills, an influencing communicator with a sensitivity toward collaborating with clients (users) to achieve win/win solutions, resourcefulness and innovative thinking, a sense of urgency to meet client’s needs in a timely manner.

  • Flexibility in organizing, establishing and modifying work priorities for the position and the team as necessary, under pressure of deadlines and changing priorities without compromising work quality and productivity.

  • Professional demeanor, tact and ability to communicate at all levels of the organization in a concise and respectful manner. High emotional intelligence and self-awareness, open and able to adjust to feedback. Skill and diplomacy in guiding faculty through administrative committee work.


  • Master's Degree in Architecture, Landscape Architecture, City Planning or other planning or environmental related field.
  • Eight (8+) or more years of relevant experience in planning and space management.
  • Four (4+) or more years of managerial experience in a relevant setting.
  • Strong knowledge and skill in CAD (floor plan hatching, ASF calculations, etc).
  • Knowledge and skill to read and understand architectural plans and building blueprints.
  • Experience in academic medicine or health sciences research setting.
  • Advanced knowledge of space planning techniques and tools particularly in research and academic spaces.


Employment is subject to a criminal background check.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego School of Medicine
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As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.