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#109330 External Relations Specialist 2

Extended Deadline: Mon 6/21/2021

This position will remain open until a suitable candidate is identified.

UCSD Layoff from Career Appointment: Apply by 05/12/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 05/21/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.

The effects of the COVID-19 pandemic have impacted UC San Diego Campus hiring. UCSD Campus will continue to recruit for essential positions and we ask for your understanding and patience with our application process during this unprecedented time. For more information regarding steps we are taking to keep applicants and staff safe during this time, please click here. Additional information about UC San Diego’s response to the COVID-19 pandemic: https://returntolearn.ucsd.edu/ and https://blink.ucsd.edu/HR/services/covid-19/index.html.


Implements noncomplex programs, events and/or communication strategies designed to inform key constituencies of institutional programs, activities, policies, and practices.

Provide confidential research, analysis and analytical support for unit staff of UC San Diego's Scripps Institution of Oceanography (SIO) Office of Institutional Planning, Government Relations, Strategic Partnerships, and Events. Research and analysis duties include research of various topics relevant to work with key external constituencies in government and science policy; locate and review congressional testimony, government reports, and agency budgets; prepare synopses and summaries for SIO leadership; draft correspondence; and maintain unit contact, proposal, and funding databases. Assist with the planning of high-level institutional visits from external constituents and meetings, and prepare briefing materials.


  • Knowledge of basic concepts and principles of building and maintaining effective relations with a variety of alumni and other key constituencies.

  • Basic knowledge of the institution, its mission, vision, goals, achievements, policies, and infrastructure.

  • Experience assisting with planning events/meetings from inception to completion.

  • Strong written, verbal and interpersonal skills, including tact and political acumen to effectively represent the institution.

  • For staff in Government/Community Relations: basic knowledge of public policy and the legislative process.

  • Graduation from college with a major in business administration, economics, statistics, educational administration, political science, or an allied field; or an equivalent combination of education and experience.

  • General knowledge of federal/state/local/private research funding programs and process.

  • General knowledge of state and federal legislative branch committee system; legislative calendar; executive branch and legislative budget process.

  • Knowledge of statutory duties and powers of State of California and US Government constitutional officers, cabinet members, and members of the legislative branch.

  • Experience drafting correspondence, summaries, and reports; ability to type and enter data with reasonable speed and accuracy, and to edit and proofread final products for grammar, spelling, punctuation and typographical errors.

  • High degree of tact, diplomacy, judgment and sensitivity. Demonstrated ability to maintain confidentiality in all matters. Ability to ensure that appropriate standards of courtesy and service are maintained.

  • Knowledge of Federal and State government protocol. Knowledge and experience with Federal/State/local science/environmental policy issues.

  • Ability to enter, edit, retrieve information, recognize errors, and initiate corrections while using standard software applications, such as Word, Excel, FileMaker Pro, PowerPoint, Adobe applications, mail merge, and e-mail programs. Ability to work on a Macintosh platform.

  • Experience effectively communicating in person, on the phone and in writing to a diverse population including government VIPs, industry representatives, academics, students and staff, etc.

  • Previous experience assisting in the process of preparing presentation and reports.

  • Proven ability to research topics and gather information using the WWW and library resources. Strong knowledge of document conversion processes using Adobe and other programs. General understanding of and comfort with information technology.


  • Job offer is contingent upon satisfactory clearance based on Background Check results.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce.

This position is eligible for full benefits first day of hire:
a) Health/Dental/Vision Insurance
b) Vacation/holidays (15 vacation days & 13 paid holidays a year)
c) Work/Life Balance
d) Life insurance
e) UC Retirement Plan
f) Pet Insurance

For more information about UCSD Benefits please click here and visit UCSD Work/Life.

To calculate an approximate value of the UC Total Compensation package, please click here.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Scripps Institution of Oceanog
Hiring Salary Range
$21.02 - $32.52 /hour
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
8 hrs/day