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#107284 Facilities Management Financial Analyst 3

Extended Deadline: Tue 6/22/2021

UC San Diego current employees who apply by 12/28/20 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review.

This position will remain open until filled. Initial Application review date: 1/4/2021.

UCSD Layoff from Career Appointment: Apply by 12/23/2020 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/04/2021. Eligible Special Selection clients should contact their Disability Counselor for assistance.

The effects of the COVID-19 pandemic have impacted UC San Diego Campus hiring. Our Campus will continue to recruit for essential positions and we ask for your understanding and patience with our application process during this unprecedented time. For more information regarding steps we are taking to keep applicants and staff safe during this time, please click here.

DESCRIPTION

The Financial Analyst 3 will conduct analysis of direct and indirect cost to establish labor rates and material markup to assure cost recovery in accordance with UC policy. Revise existing recharge rates for the various self-supporting business units within Facilities Management (FM), with main focus on campus utility recharge rates. Develop rate proposals including required schedules and documentation and submit proposals and recommendations for department management review. Analyze the new rate impact on businesses and provide additional recommendations to management if needed. Supply financial training to non-financial managers, formulating or assisting in the creation of cost recovery rates and by providing expertise on fund sources and their appropriate use.

As assigned, serve as Financial/Operational Analyst in various units with FM with a total annual budget of ~$180M. Coordinate and prepare annual operating budget for assigned FM units. Establish or document accounting methods, reporting procedures or operational controls. Prepare computer-based accounting/financial reporting and forecast models. Prepare, review and monitor monthly financial statements to provide sound financial information for management decision making. Conduct monthly meetings with various unit directors, managers and supervisors; research and analyze problems and recommend solutions.

Review and establish procedures and policies to ensure that financial operational controls are in place for assigned FM organizations. Ensure financial reporting and meet Campus General Accounting closing deadlines; responsible for successful and timely completion of fiscal year-end closing. Responsible for maintenance and updating of FM’s asset database, annual assets reconciliation and depreciation reports as required for fiscal closing. Perform special or ad hoc projects, cost accounting, and reporting assignments. The Financial Analyst 3 will use skills as a seasoned, experienced professional with a full understanding of industry practices and organizational policies and procedures to resolve a wide range of issues in imaginative as well as practical ways. Work on problems of diverse scope where analysis of data requires evaluation of identifiable factors.

QUALIFICATIONS

  • Graduation from college with a major in economics, business administration, political science, or an allied field, with progressive professional experience in fiscal analysis or administration; OR an equivalent combination of education and experience. Knowledge of finance policies, practices, and systems.

  • In-depth knowledge and applications of principles and practices of fiscal planning and analysis, budgetary systems, cost accounting and organizational management.

  • Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Ability to exercise internal control to ensure compliance with sound business practice, including the development of policies and procedures, the review and approval of transactions, and account reconciliation.

  • Demonstrated understanding of fixed asset management and depreciation.

  • Experience conducting complex analytical utilities studies in a large scale, multi-facility, or complex facilities environment. Experience working with Utility rate structures and energy accounting with the ability to analyze usage patterns.

  • Strong ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Solid skills in applying computer technology as a problem-solving tool in financial modeling, analysis, budgetary management, and other administrative functions and situations.

  • Proficiency using computer software, such as Microsoft Excel, Word, Access and PowerPoint. Knowledge of various computer software programs, such as Oracle Enterprise and/or Maximo work management system. Ability to understand and utilize strengths of these computer systems.

  • Demonstrated ability to develop and conduct effective financial system training.

  • Proven ability to independently gather required information to organize, and perform financial analysis assignments. Ability to perform independently with minimal direction in unstructured situations and apply creativity and originality in problem solving. Extensive work experience to perform and produce quality work to meet department goals and expectations.

  • Strong critical thinking skills. Ability to analyze complex fiscal issues and information, recognize potential impact, identify alternative solutions and make recommendations. Ability to successfully maintain, implement or evaluate new procedures, systems and reports.

  • Proven ability using organizational skills to multi-task in a high volume environment and strong attention to detail. Ability to adapt to changing priorities. Ability to complete assignments given on a project basis and meet established deadlines. Ability to prioritize heavy workload, meet deadlines and manage peak workload periods.

  • Excellent written and verbal communication skills. Ability to effectively present information verbally and in writing in a clear and concise manner. Ability to prepare, write and present clear and concise reports, presentations, and correspondence. Ability to interact effectively with diverse levels of personnel over the telephone, computer and in person.

  • Excellent interpersonal skills including tact, diplomacy, adaptability and ability to recognize politically sensitive situations. Strong service orientation and proven interpersonal skills with peers throughout the organization. Proven ability to successfully establish and maintain positive and goal-oriented working relations.

  • Ability to function as a member of a team. Ability to work effectively and participate in teams and workgroups. Experience in leading and participating in cross functional teams.

  • Ability to apply and model the Principles of Community in all interactions.

SPECIAL CONDITIONS

  • DOJ/FBI background checks and clearances required prior to employment.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UCSD
Payroll Title:
FINANCIAL ANL 3
Department:
FACILITIES MANAGEMENT
Hiring Salary Range
$60,000.00 - $75,850.00/Year
Worksite:
East Campus
Appointment Type:
Career
Appointment Percent:
100%
Union:
Uncovered
Total Openings:
1
Work Schedule:
8 hrs/day, Mon-Fri