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#103921 Contracts and Grants Supervisor

Initial Review Date: Mon 3/23/2020

This position will remain open until a successful candidate has been identified.

UCSD Layoff from Career Appointment: Apply by 02/13/20 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 02/24/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Moores Cancer Center is one of just 49 in the United States to hold a National Cancer Institute (NCI) designation as a Comprehensive Cancer Center. As such, it ranks among the top centers in the nation conducting basic and clinical cancer research, providing advanced patient care and serving the community through outreach and education programs.

The Cancer Center's mission is to translate promising scientific discoveries into new and better options for the care of patients with cancer. The Center supports one of the broadest ranges of cancer activities in the nation – from fundamental and translational cancer research in molecular genetics and advanced molecular therapeutics, and from population studies of cancer incidence to community education about cancer prevention and risk reduction.

Under general direction of the Executive Director for Research Administration and Director of Business Operations, the Contracts and Grants Supervisor is responsible for providing leadership, training, daily management, planning, coordination and supervision of the complex financial activities of the Moores Cancer Center (MCC). The incumbent will complete complex financial reporting to include budget development and trend analysis, create and compile financial reports which track spending patterns, capture statistics and identify trends. This position also develops and implements system improvements for pre- and post-award service and audit those systems for quality control.

Duties will be split between pre- and post-award fiscal management, analysis, and administration of sponsored projects profiles and supervision of a team of fund managers. Pre-award activities include development of budgets in conjunction with PIs and lab staff, oversight and review of proposal packages, communication with central pre-award offices and coordination of proposal submissions. Post-award activities include direct management of budgets and short and long term financial planning. Provide direct supervision to fund managers, including daily management of workflow, performance, reporting, and complex financial/ fund management.

In the absence of the Director of Business Operations, serves in Director capacity. Perform analytical studies and prepare complex ad-hoc reports. Consult and advise faculty and MCC leadership including department chair on all aspects of financial activity. Provide advice and guidance on complex policies and procedures for faculty, business office, and staff. This position will have departmental responsibility for E-Cert compliance, Sponsored Project Risk Management analysis and ad hoc statistical reporting. Will also be responsible for supporting higher level research administration questions and supporting high profile faculty to ensure that the research mission of the Moores Cancer Center is fully supported.


  • Bachelor's Degree in Finance, Business or related area; and/or equivalent experience/training.

  • A minimum of three or more years of relevant experience.

  • Demonstrated experience to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions, and make recommendations.

  • Demonstrated knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in research administration.

  • Proven experience and ability to interpret, analyze and identify spending patterns, format special financial reports and communicate budgetary information using complex data, rules, regulations and resource materials.

  • Strong in-depth university experience in pre- and post-award administration, accounting, and budgeting. Skill and experience with complex multi-institutional awards, sub-awards, contracts, grants, etc.

  • Proven ability to analyze and prepare budgets, including experience projecting salary, benefit and indirect costs, with knowledge of payroll and personnel regulations impacting such costs. Knowledge of indirect cost rates and how they are applied to different funds: contracts and grants, purchase orders, recharge facilities.

  • Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. In-depth knowledge of federal and non-federal agency requirements and regulations for sponsored research and state instructional monies coupled with extensive knowledge of university policies and procedures regulating the administration of an academic department’s business office.

  • Ability to perform financial analysis and customized reporting. Skill in applying organization and management theories, cost and budget analysis in order to analyze large quantities of financial data, extract pertinent data, compile financial models, analyze and present data effectively, and ability to prepare accurate financial reports in various formats.

  • Knowledge of generally accepted accounting, fiscal and reporting principles. Strong demonstrated fiscal/accounting skills. Experience with and knowledge of finance, general accounting practices, business management, fund accounting, audit trails, and use of cost-centers.

  • Excellent mathematical skills with ability to perform complex calculations and to prepare, develop and analyze expenditure reports, data projections and billings for consistency, allocability and accuracy.

  • Proficiency in use of common desktop/web applications. Ability to use a wide range of computer software including relational database, spreadsheet, and word processing programs to manipulate data and create reports.

  • Excellent communication skills and customer service focus. Strong organizational skills, including ability to develop objectives and appropriately set priorities that effectively balance short- and long-term needs while dealing with competing demands and constant requests for changes in priority from various sources.

  • Strong ability to manage and supervise a large and diverse group of staff. Skill in conflict resolution and team development. Ability to provide daily workflow direction, set priorities, and manage several tasks at once.

  • Strong problem-solving skills. Ability to assess funding, staffing and organizational problems and skill to identify and implement logical solutions.


  • UCSD experience

  • MBA


  • Employment is subject to a criminal background check.

  • Must be able to work overtime and occasional weekends.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!


Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.


UC San Diego Health is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego School of Medicine
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Commensurate with Experience
Moores Cancer Center
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Work Schedule:
Days, 8 hrs/day, Monday-Friday


As a federally-funded institution, UC San Diego Health maintains a marijuana and drug free campus. New employees are subject to drug screening.