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#103191 IDA Operations Manager

Extended Review Date: Wed 2/19/2020

This position will remain open until filled.

A cover letter is required for a complete application packet.

UCSD Layoff from Career Appointment: Apply by 12/20/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 01/14/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.


Project IDA (International Deployment of Accelerometers)is a vigorous research group at the Cecil H. & Ida M. Green Institute of Geophysics and Planetary Physics (IGPP) which provides intellectual leadership in the field of global seismology. Project IDA is funded by a cooperative agreement between the Incorporated Research Institutions for Seismology (IRIS) and Scripps Institution of Oceanography.

This network serves as one of the fundamental tools for basic research used by academic geophysicists worldwide. The Project is responsible for maintaining the timely flow of data to the international research community and monitoring agencies, including the US National Earthquake Information Center, the International Tsunami Warning Center, and the Comprehensive Nuclear Test Ban Treaty Organization. Responsibilities include identifying station performance problems affecting that data, coordinating appropriate corrective action, and ensuring that accurate metadata information are reported.

The Administrative Officer will provide high-level scientific management support to the principal investigator, staff and external contacts and program managers for the IDA group. Act as Business Manager while applying UCSD policies and procedures within Project IDA by analyzing, coordinating and supporting the programmatic and infrastructure activities of multiple contracts supporting the project. Provide award administration and budget analysis, and make projections and recommendations. Act as the Inventory and Safety Officer for Project IDA ensuring the adherence to UCSD policies and procedures and Federal and State laws.

The incumbent will oversee and track business operations of Project IDA including budget preparation, projections, monitoring and reporting. Act as point of contact for Project IDA. Conduct process improvement reviews and streamlines workflows. The incumbent will use professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Administer a defined operational program. Analyze and resolve operational problems.

  • A cover letter is required for a complete application packet.


  • Proven knowledge of Federal, State, and private agency funding regulations (NSF, DOE, NASA, ONR, NOAA, etc.) as it relates to travel and purchasing. Proven ability to read, interpret, and apply policies, rules, and regulations.

  • Proven ability to interpret policies and procedures, propose solutions and apply them to nonrecurring or precedent-setting situations. Ability to interpret administrative policies that do not dictate a specific course of action.

  • Demonstrated ability to uphold departmental, University and Federal policies and procedures.

  • Demonstrated experience creating, monitoring, and administering budget plans.

  • Excellent grammar and writing skills.

  • Strong analytical ability to work with detailed information in an accurate manner within established deadlines.

  • Proficient computer skills. Proven ability to use a Mac and related software.

  • Solid typing skills. Ability to type fast and accurately using equations and multi-disciplinary science terminology related to chemistry, acoustics, signal processing, geology, geophysics, optics, meteorology, and ocean physics. Strong mathematical skills.

  • Strong communication and interpersonal skills to communicate effectively with staff verbally and in writing. Ability to interact effectively with wide variety of personalities and behavior patterns, exercising tact and diplomacy with emphasis on flexibility and professionalism.

  • Proven ability to clearly and effectively communicate in person, by telephone, and via email. Ability to speak to all levels of academic, staff, students, distinguished visitors and callers. Excellent listening skills.

  • Previous experience working with minimal supervision following through and completion of projects. Ability to interpret, remember, and follow procedures, including written and verbal instructions. Ability to work independently. Ability to work harmoniously as part of a group. Excellent team building skills.

  • Solid organizational skills. Ability to multi-task with demanding time frames. Ability to meet frequent and hard deadlines. Skill to prioritize and organize workload of self and others. Ability to concentrate and acquire accuracy in light of constant interruptions.

  • Ability to use sound judgment in responding to issues and concerns. Ability to exercise independent judgement as it relates to decision-making. Ability to identify problems and issues, then implement solutions using good judgement. Ability to use discretion and maintain confidentiality.


  • Job offer is contingent upon a satisfactory clearance based on background check results.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Payroll Title:
Hiring Salary Range
$45,205.00 - $62,367.00/Year
Appointment Type:
Appointment Percent:
Total Openings:
Work Schedule:
Days, 8 hrs/day, Monday - Friday