Depending on the experience of the selected candidate, this position will be hired at the Research Administrator 2 or Research Administrator 3 level.
UCSD Layoff from Career Appointment: Apply by 11/07/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 11/19/19 Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Research Service Core has been established as a new shared business service center to provide Health Sciences departments with efficient standardized Pre And Post award Extramural Research Fund Management support. The unit will build Systems, tools and training courses to support standardized and automated systems supporting research administration best practices. These new processes and operating guidelines are available to all VCHS departments; while staffing is provided on an opt-in basis for those departments in need or interested in innovative program changes. The unit is interfacing across multiple functional areas which include human resources, finance, and sponsored projects.
Under general supervision of the Research Administrator supervising in the Research Service Core and with the overall leadership of the Research Service Core Director, the incumbent will assist in providing extramural funds financial analysis and fiscal management for multiple departments or divisions. The assignments will cover both pre- and post-award and carry up to approximately $8 million in sponsored project funding sources.
In collaboration with the experienced Research Administrator, assists with the management of a portfolio that involves multiple PI's, multiple funding sources (Federal, State, private grants including program projects; contracts, gifts, clinical trials, sub awards, fellowships, service agreements, and UC Foundation transfers). Works with numerous different agencies to include, but not limited to NIH, DOD, AHA as well as state and county agencies and private funding. Works with multiple international and domestic institutions and multiple sites (e.g. Scripps Research Institute and Rady Children's Hospital - San Diego). Provides financial reporting and continuous analysis of revenue and expenditures.
Primary client is the principal investigator and this position serves in the context of the department or division management. Incumbent has contact with Division Chiefs and Chairs. Establishes new policies and procedures and revises existing procedures to meet changing needs. Provides forecasting for short and long term financial planning. Identifies problem areas, formulates alternative solutions and makes recommendations for a wide variety of financial and administrative issues. Utilizes standardized procedures and automated systems to create a variety of internal reports and validation of data for management use. In conjunction with higher level Research Administrator, this position has the authority to make decisions with the PI regarding fiscal administration of all the projects.
A Bachelor's Degree in related area; and/or equivalent experience/training.
A two (2+) or more years of relevant experience.
Demonstrated ability to manage a high volume of transactions. Ability to perform moderately complex financial analysis and customized reporting.
Proven knowledge of generally accepted accounting, fiscal and reporting principles. Experience with principles and practices of fund accounting, cost analysis and audit procedures.
Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines. Knowledge of federal, state, and private agency contract and grant regulations and requirements from proposal preparation through close out; including but not limited to cost accounting standards.
Strong competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Skill in using a variety of computer systems, including database, spreadsheet, word-processing, and Internet systems.
Demonstrated experience designing financial management tools to administer awards. Proven experience in budget preparation using automated spreadsheet systems.
Proven ability to analyze financial issues, recognize potential impact, identify creative and alternative solutions; make and implement recommendations. Strong problem-solving and negotiation skills with ability to exercise discretion.
- Experience with UCSD on-line and web based accounting systems (IFIS, FinancialLink, etc.).
- Demonstrated experience with UCSD Personnel Payroll System (PPS) policies and procedures.
- Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.
Employment is subject to a criminal background check.
UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, and several outpatient clinics. UC San Diego Medical Center in Hillcrest is a designated Level I Trauma Center and has the only Burn Center in the county. We invite you to join our dynamic team!
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